The Aga Khan Academy Maputo is hiring a Stock Controller.

Reporting Line: Finance Manager

Position Location: Maputo, Mozambique

Status: Full-time

Purpose

To maintain accurate and timely records of all items in the stores whilst ensuring that total stocks are at the required levels for efficient operations and supervise storekeepers ensuring service is efficiently delivered to operations team.

Context

The Aga Khan Academies are an integrated network of residential schools in Africa, South and Central Asia and the Middle East, dedicated to expanding access to education of an international standard of excellence to exceptional young men and women. The Aga Khan Academies’ foundational values include pluralism, meritocracy and civil society. Housed in purpose-built, spacious and attractive campuses with outstanding facilities, the Academies offer the International Baccalaureate (IB) Curriculum from Primary Years to the Diploma and provide a rich opportunity for both teachers and students to grow professionally and personally. The first Aga Khan Academy opened in Mombasa, Kenya in 2003, the second in Hyderabad, India in 2011, the third in Maputo, Mozambique in 2013, and the fourth Academy in Dhaka, Bangladesh in 2024.

Mozambique

The 1998 agreement signed between the AKDN and the government of Mozambique aims “…to bring sustained benefits and improve the quality of life for the people of Mozambique.” According to the Mozambique Government and USAID (2023) “…less than half of the population finishes primary school, and of those who do finish, only 8 percent transition to secondary school… Among children who finish primary school, nearly two-thirds leave the system without basic reading, writing, and math skills”. [1]

[1] https://www.usaid.gov/mozambique/education

The Aga Khan Academy Maputo

Our school is a non-denominational, co-educational day and residential IB World School for primary and secondary students. Located in Matola, Maputo Province, Mozambique, our Academy is dedicated towards its mission of providing educational excellence.

Our Mission is to “Identify and nurture exceptional young people from any background with the potential to become effective and ethical leaders. Admission is based on merit and not on a student’s socio-economic background nor a family’s ability to pay.”

The school is focused on the following five ‘strands’: (i) ethics, (ii) pluralism, (iii) cultures, (iv) governance and civil society, and (v) economics for development, which helps to distinguish us from other IB World Schools. AKA Maputo is currently authorized to offer the IB PYP, MYP and DP. We provide a bilingual education in Portuguese and English for students in our kindergarten and primary school, and students in the senior school are expected to develop two first languages, English plus Portuguese, Arabic, Farsi, or French, and thus aim for a bilingual diploma. Currently around 60% of our students receive some form of financial assistance.

To fulfil our mission and vision we also plan to offer the IBCP to help more local students to enter university or to follow a career path, and where their knowledge, experience and preference for learning and assessment would be catered for better than via the IBDP. We believe that this new program will move us closer to the spirit of the agreement we have with the government of Mozambique.

We also aim to develop and leverage partnerships with key external organization such as we have with ABB (Blackbulls Football Club) to help us to enrich our programmes, develop student leaders, increase enrolment and or to support student learning and wellbeing. Currently we are working on agreements with ISCTEM University, and Neurodiversity South Africa.

We intended to promote the school as a centre for academic and sports excellence to drive enrolment both in Mozambique and the wider region. We will continue to develop our sports facilities to this end with the support of additional partners.

This focus and our third-party agreements will help us to increase paid enrolments including via potential scholarships to be paid by local companies. The post holder will be expected to help to support the strong relationships with such organizations to increase the number of such enrolments.

Key Objectives

1. To prepare order requests for stock items to maintain adequate stocks in line with the minimum stock holding required for efficient operations.
2. Double check goods received to confirm the quantity, quality, expiry dates, units of order, and the form of the goods.
3. Ensure that all issues from the stores bear the proper authority and promptly recorded whilst issuing with the FIFO system.
4. Ensure thorough stock take is done at the end of the month for all stock items in the store.
5. Ensure all purchase requisitions are timely, and issue requests are accurately posted and booked in the system so that the physical stocks balance ties with the theoretical stock on hand.
6. Supervision of stores and management of Repairs & Maintenance stores.
7. Ensure that the store is well arranged and maintained in a clean and sanitary condition.

Scope of Responsibility

Objectives Label

1. Order-request

Key Result Areas 

• Ensure purchase requests are done timely and accurately.
• Communicate late and non-deliveries to the purchasing officer on a daily basis.
• Ensure that the minimum and maximum stock levels are observed.
• Use Par stock levels to do purchase requests.

Key Performance Indicators

• No delayed requests.
• No unreported late deliveries.
• No over or under stocking.

Objectives Label

2. Receiving

Key Result Areas 

• Confirm the quantity of all goods received.
• Check that the expiry dates of goods received are okey.
• Ensure that goods received are in the right form and order units.

Key Performance Indicators

• No over or under deliveries.
• No expired items received in the store.
• No goods received in the wrong units and form.

Objectives Label

3. Issuing

Key Result Areas 

• Ensure that all issue requisitions are authorized.
• Ensure that all issues are done in the FIFO concept of issuing.
• Ensure the physical requisition is signed by the person receiving the goods.
• Ensure the requisition is fully issued.
• Ensure all requisitions are signed by the receiver of goods & the storekeeper and properly filed.
• Ensure issued requisitions are booked on a daily basis

Key Performance Indicators

• No unauthorized issue requisitions.
• No expired and spoilt goods in the store.
• No unacknowledged issues.
• No under or overbooking.
• No unsigned requisitions.
• No delays in booking requisitions.

Objectives Label

4. Stock taking

Key Result Areas 

• Conduct a complete physical stock take at the end of each month.
• Daily balancing/reconciliation of stocks.
• Continuously review par stock levels depending on the prevailing business levels.

Key Performance Indicators

• Proper stock take & Signed stock sheets.
• No stock variances.
• No un-updated par stock levels.

Objectives Label

5. Stock records

Key Result Areas 

• Ensure all purchases and issues are timely and accurately posted in the system.
• Ensure that physical stock on hand always balances with that of the system.
• Produce a list of slow moving/dead stock on a monthly basis and forward it to Finance Manager.

Key Performance Indicators

• No un booked issues.
• No unexplained stock variances.
• No unreported slow moving/dead stock.

Objectives Label

6. Supervision and R&M Control

Key Result Areas 

• Supervise all the roles in the storekeeper’s and prepares the weekly timetable for storekeepers.
• Ensure all Repairs & Maintenance (R&M) replacement purchases are reviewed and replaced parts placed in accounts supervised stores for review on disposal.
• Manage the Repairs & Maintenance store.

Key Performance Indicators

• No stock management challenges.
• No missing replaced R&M items.
• Well managed R&M store.

Objectives Label

7. Hygiene

Key Result Areas 

• Ensure that the store is well arranged and maintained in a clean and sanitary condition.
• Ensure store fumigation schedule is adhered to.
• Ensure you are well groomed with neat and clean uniform.

Key Performance Indicators

• Store should be clean and well arranged.
• No pests in the stores.
• No dirty uniform.

Required Attributes

• Diploma or Bachelor’s degree in related field.
• At least 5+ years’ experience in stock control, inventory management, or warehouse operations.
• Proven experience in supervising large teams and managing high-end residential operations.
• Proficiency in Inventory Management Software (IMS) or Enterprise Resource Planning (ERP) systems (e.g., SAP, Oracle, Microsoft Dynamics).
• Advanced skills in Microsoft Excel (pivot tables, VLOOKUPs, etc.) for data analysis.

Skills & Competencies

• Excellent organizational and coordination ability.
• Cost control and inventory management.
• High attention to cleanliness, detail, and presentation.
• Problem-solving and decision-making.
• Customer service and public relations.
• Ability to work under pressure and manage multiple facilities.