Summary:

Responsible for the coordination of administrative and logistics activities in accordance with internal policies, legislative, and international requirements. Interfaces closely with Security, Travel, and Camp Service teams to ensure seamless operations.

Responsibilities:

Logistics Coordination

• Organize and manage logistics (land, air and sea) for site teams, partners, and visitors, including transport, accommodation, and site access.
• Plan and coordinate travel arrangements for teams and international visitors, ensuring timely and cost-effective solutions.
• Liaise daily with security to implement the Journey Management Plan and ensure safe site operations.
• Oversee rotation schedules and assist with logistics planning for staff rotations

Administrative Support

• Maintain and update personnel onboard (POB) spreadsheets, bedding plans, and office layouts to ensure accurate workforce tracking.
• Collect signatures for timesheets and expense claims, and manage document flow (entry, exit, forwarding, filing).
• Provide administrative support by scheduling meetings, drafting agendas, and recording minutes.

Stakeholder Engagement

• Liaise with Social Performance, Local Content, Mozambique LNG Foundation, and Biofuel teams to support their operational needs.
• Organize and support community meetings and events, including arranging transportation for participants.
• Maintain a database of Palma district statistics and key stakeholder contacts.

Financial and Procurement Coordination

• Oversee petty cash and ensure timely payments for goods and services.
• Coordinate with Procurement to achieve local content objectives and with Finance to track invoice status.

Compliance and HSE

• Champion HSE compliance by supporting SED teams in implementing health, safety, and environmental policies.
• Ensure all logistics and administrative activities adhere to internal policies, legislative, and international requirements.

Other Duties

• Support e-register summaries and EIPO activities.
• Organize and deliver field team takeaways as required.

Qualifications:

• Grade 12 required; university degree preferred.
• Minimum two years’ experience in administrative support, ideally within the extractive industry.
• Strong negotiation and conflict management skills.
• Excellent communication and stakeholder relationship skills.
• Proficiency in report writing in English and Portuguese.