Public and Government Affairs Coordinator III

Description

• Support company mobilization of foreign employees to Mozambique ensuring compliance with labor an immigration laws and related. This includes interface with the labor and immigration authorities, and management of services providers, contractors in mobilization related tasks, utilization of systems from the Ministry of Labor, Immigration Department and the internal Case Management System to ensure data, tracking and records are reliably kept and analyzed

Duties

• Ensure procedures for mobilization of expat employees are in compliance with the national legislation and procedures for the hiring of foreign nationals citizens;
• Ensure the company is compliant with the rules of entry, stay and exit of the country, rights and duties for all expat employees and family members
• Provide advice on Labor and Immigration laws, procedures, requirements and changes that may impact the business
• Liaise with internal and external parties to align on requirements costs and timeframes for each type of application
• Interface with Project Partners (Area 4 & Area 1), contractors and Public Authorities (INP, Ministry of Labor and Immigration Department) to align on mobilization processes/procedures
• Ensure coordination with TO & HR department to align on international expat assignments and act as the main in country point of contact
• Prepare, submit and monitor Work Permits (Long and Short term applications) and Work and Business Visa applications
• Coordination, facilitation and monitoring of Consular visa applications, in-country Visa extension/renewal applications
• Ensure that all data related to mobilization is accurately archived and maintained in good order
• Validate travel requests in OneLogistics to ensure that all the documentation in relation to visas are in place before the final travel approval to Mozambique
• Monitoring the arrivals and coordinate Meet & Greet Services for visa upon arrival assistance at the airport
• Conduct Work Permit and Work Visas cancellation processes
• Ensure full and complete reporting of Team’s activities
• Control Services Providers invoicing process and confirm the reception of goods
• Perform Case Management System (CMS) administration and record keeping. This includes:
• Update the system on the Labor and Immigration regulation changes
• Ensure data is validated on check-in (Passport copies, Criminal Background checks, Employment Contracts, Academic Certificates, Work Permits and Visas)
• Train other users on the correct use of CMS, and participate in data cleansing or data management efforts
• Perform other duties as required

Requisites

• Qualifications & Experience:
• Degree relevant field
• Previous global mobility experience
• A solid understanding of Mozambican Labor and Immigration Laws
• Knowledge of the Rovuma Basin Decree-Law
• Excellent communication skills and ability to cooperate, faise and solve problems with others
• Attentive and service focused
• Bilingual proficiency in Portuguese and English
• Confidence and experience in coordinating others and intervening when required.
• Demonstrated ability to prepare applications, coordinate service providers, report, and prepare written and verbal communications to support management decisions
• General Duties:
• The employer shall:
• Perform with zeal, diligence and competence the tasks assigned
• Comply with the working hours schedule established by the employer and present himself punctually and regularly in the workplace
• Devote the whole of his time, attention and abilities during his/her normal working hours to his duties for the employer
• Respect and display discipline and loyalty towards the employer, the employee’s superiors, co-workers and other people who interact with the employer
• Contribute to create a permanent learning environment at work, cooperating on a positive basis with other colleagues and sharing his knowledge
• Comply with legal instructions from the employer and its representatives
• Care for and maintain the tools and equipment relating to his work that are entrusted to him by the employer
• Comply with the rules on safety and protection defined by the employer. The use of the protective equipment provided shall be the responsibility of the employee
• Devote himself on vocational and improvement training provided by the employer
• Comply with the legislation in effect in the Republic of Mozambique and policies in effect in the employer’s organization, and the signature of this contract is considered an act of adhesion to such policies

Notes

• Only shortlisted applicants will be contacted