Descrição:
Solidarités International is recruiting a Finance Manager, to be based in Pemba, Mozambique.
MISSION
Goal/Purpose:
The Financial Manager supports the Administrative Coordinator in processing accounting and financial transactions.
He/she is in charge of implementing and monitoring in close collaboration with the Administrative Coordinator, administrative and financial procedures on the different bases.
The Financial Manager manages the finance teams with the support and under the supervision of the Administrative Coordinator.
He/she manages the cash processes (cash transfer, donor payment, etc.) at mission level under the supervision of the Administrative Coordinator.
He/she takes on the functions of the Administrative Coordinator in case of absence.
Job Description
List of primary activities:
Financial and budgetary management:
- Elaborate and import budget parameters in SAGA after validation of the Desk Financial Officer
- Check the monthly projects budget follow ups according to Solidarités format
- Prepare the monthly global budget follow up document
- Prepare the financial reporting requested by authorities (government, ministries…) to be validated by the Administrative Coordinator and/or the HoM before submission
- Supervise the monthly closing, review and integration of the accounting for his/her mission
- Supervise the verification of the accounting files before they are sent to HQ
- Prepare for and support audits or possible inspections
Accounting management:
- Control of the enforcement of cash payments rules and of good registration of the transactions in Saga
- Send the monthly accountancy package to the Headquarter after validation with the Administrative coordinator and direct manage the monthly integration at Headquarter level with the Desk Financial Officer and his/her assistant
- Send all supporting documents linked to the accounting closure to the headquarter as requested by accounting manager and Desk Financial Officer
- Centralise the bases accountancy in Saga software
- Supervise the check of the bases accountancy (descriptions, accounting codes, financial lines, lettering, monthly exchange rate)
- Supervise the physical check of the invoices and cash inventories in each Balzac
- Management of the mission bank Balzacs
- Send Saga after integration to the different bases
- Supervise the control of the vouchers and other back up documents to be sent to Headquarter on a 6 months basis
- Lead the semi-annual and annual accountancy closure with his/her administrative team and under the supervision of the Administrative coordinator and/or the Desk Financial officer(accrual expenses, balance of holidays, situation of the debts, assets purchases, donation in kind, etc.)
Cash Management:
- Centralize the monthly cash forecast of each base and prepare the consolidate document under the supervision of the administrative coordinator
- Proceed and follow the cash transfer done from the Headquarter in Paris
- Manage the cash-flow at mission level and ensure that banks and cash boxes are well supplied for each base
- Monitor the security of funds and propose improvement of the internal cash transfer process at mission level to the Administrative Coordinator
- Follow the donor instalment at the field level (if any)
Administrative follow up
- Monitor the implementation of the administrative, financial rules and procedures
- Monitor the respect of the administrative calendar by the finance team
- Follow up the lease agreement
- Ensure completion of paper and digital filing, as well as securing administrative documents on all bases
- Supervise the back up of all files at coordination level on a regular basis and ensure the filling of these documents
Legal follow up
- Follow the evolution of the national laws and policies
- Prepare and control the tax payment (income taxes, VAT…)
Team management
- Supervision and training of the base administrators
- Do regular field visits on the different bases
- Supervision of all the finance staff at Coordination level
- Ensure minimum staffing levels for the administrative service during periods of absence (vacation, illness, etc.)
Reporting/Communication
- Help the Administrative Coordinator with creating operations proposals and drawing up financial reports
- Establish and maintain relationships with the administrative authorities at the national level
- Maintain relationships with other NGO & INGO, authorities and other partners on request
- On request, participate in meetings (donor, authorities, NGO forum…) and workshops relating to his/her field of activity and write up minutes to the Administrative Coordinator
Candidate Profile
- Minimum Education: Bachelors in Finance or similar
- Experience in NGO: 3 Years
- Additional experience: Similar position 1 Year
- Skills: Excel & SAGA
- Language: English and Portuguese (Mandatory)
HOW TO APPLY?
Interested candidates can submit their application to
