Grants and Partnership Coordinator

All NRC employees are expected to work in accordance with the organisation’s values. To be dedicated, innovative, inclusive and accountable are attitudes and believes that shall guide our actions and relationships. NRC has a commitment to safety and wellbeing and together we build a positive working culture to feel valued, empowered, supported, safe and have a sense of belonging.   NRC does not tolerate employees exploiting or abusing people and has zero tolerance to inaction.

Background
The Grant, Partnership and Finance Coordinator is a member of the Mozambique Rapid Response Mechanism (MOZ-RRM) Consortium Management Unit (CMU). S/he is responsible for the day-to-day coordination of grants, partnerships, and financial grants-management processes for the Consortium. The position is duty-stationed in Pemba.

Roles and Responsibilities
The position supports the Consortium Manager in ensuring timely and quality donor reporting, budget monitoring, grant compliance, partnership management and operationalization of the MOZ-RRM pooled fund mechanism. The Coordinator will lead the administrative and grant-management follow-up of pooled-fund activations, including tracking allocations and expenditure, coordinating the documentation required for fund release, maintaining complete activation and audit files, and consolidating financial and management information for each response.
The role will lead day-to-day engagement with Level 1 roster partners and support coherent partnership and grant-management processes across Level 2 and Level 3 actors, in line with the approved MOZ-RRM partnership and pooled fund procedures.

Generic Responsibilities
1.    Adherence to NRC policies, guidance and procedures and consideration of NRC global and regional strategies when executing functions related to this role.
2.    Contribute to the development and maintenance of overview of all grants, donor requirements, rules and regulations, and internal and external deadlines.
3.    Ensure standardised information management/filing systems for all grants documents, as per NRC policy (including through the grants database – forthcoming)
4.    Coordinate the development of donor applications, reports, and related documentation, as well as ensuring donor compliance and quality control, primarily for the CMU or the Grants and Partnership Unit, as delegated based on need or development plan.
5.    Contribute to the development and revision of funding proposals, budgets and donor reports, primarily for the CMU or the Grants and Partnership Unit, as delegated based on need or development plan.
6.    Be updated on donor priorities, trends (such as interest in cash-based interventions) and track and share relevant calls for proposals.
7.    Document, analyze, and share learning from proposal and reporting process, and compliance with donor rules and regulations.
8.    Contribute to continuously improving internal grant management systems.
9.    Provide an internal help-desk on donor related issues, including organize and deliver trainings in donor rules and regulations, as well as proposal and report writing.
10.    Promote the rights of IDPs/returnees in line with the advocacy strategy.

Specific Responsibilities
The Grants and Partnership Coordinator will be expected to perform the following tasks:
–    Consortium grant management and donor reporting. Maintain the MOZ-RRM grant calendar and overview of donor requirements, coordinate monthly reporting inputs from consortium members and partners, and consolidate quality narrative and financial reports for submission to ECHO.
–    Budget and financial monitoring. Coordinate regular Budget versus Actual reviews, forecasts and expenditure follow-up across the consortium, identify significant variances or spending risks, and support preparation of donor financial reports and budget revisions in coordination with NRC Finance.
–    Partnership and roster management. Coordinate implementation of the MOZ-RRM partnership process, maintain the partner pipeline and roster, and lead routine grant and partnership follow-up with MOZ-RRM implementing partners
–    Partner due diligence and agreements. Coordinate partner assessments, due diligence, risk reviews, onboarding and preparation of partnership or activation agreements with relevant programme, finance, grants, legal and compliance colleagues.
–    Pooled fund operationalisation. Track pooled-fund activations from approved response plan and budget through allocation, contracting, fund release, implementation, reporting and close-out, ensuring required approvals and documentation are completed in a timely manner.
–    Pooled fund financial tracking and audit trail. Maintain an overview of pooled-fund allocations, commitments, disbursements, expenditure and balances, and ensure that complete activation files and supporting documentation are available for donor verification and audit.
–    Compliance and partner support. Provide consortium members and implementing partners with guidance on ECHO rules, reporting, financial documentation and MOZ-RRM procedures, follow up compliance issues and agreed risk-mitigation actions, and coordinate relevant induction or capacity-strengthening activities.
–    Coordination, systems and learning. Work closely with the Consortium Manager, RRM Coordinator, MEAL Manager, NRC support functions, consortium members, and implementing partners, and contribute to continuous improvement of grant, partnership and pooled-fund tools and processes.

Critical Interfaces
Consortium Management Unit (CMU): As a member of the CMU, the Grants, Partnership and Finance Coordinator works closely with the Consortium Manager, the RRM Project Manager and the RRM MEAL Manager to ensure that grant, partnership, financial and compliance information is timely, accurate, and available to support planning, reporting, pool fund management and consortium decision-making. The position participates actively in CMU coordination and contributes to the follow-up of agreed actions, risks, and project-cycle deliverables.

NRC Country Office: The position works closely with relevant NRC Country Office functions, particularly Finance, Grants and MEAL to ensure that grant management, partnership arrangements and pool fund processes comply with NRC policies, donor requirements and applicable contractual standards. This includes coordination on budgets, financial reporting, partner due diligence, agreements, fund-release documentation, audit trails and other compliance requirements. 

External actors:

The Grants and Partnership Coordinator is responsible for establishing and maintaining effective communication, coordination, and collaboration with key external stakeholders at the field level. This includes:

Consortium Members: The Grants, Partnership and Finance Coordinator maintains regular coordination with grants, finance, programme, meal and management focal points from consortium member organisations. The position supports timely reporting, budget monitoring, compliance follow-up, pooled fund activations and consistent application of agreed consortium protocols.

Implementing Partners: The position maintains constructive working relationships with implementing partners throughout the project cycle. This includes coordinating due diligence, contracting, onboarding, reporting and financial documentation; providing guidance on donor and consortium requirements; and following up on compliance performance and capacity strengthening actions.

Donors, auditors, and monitoring bodies: As delegated by the Consortium Manager, the position supports donor engagement, visits, audits, monitoring visits and verification exercises by preparing and presenting relevant grant, partnership and financial information and ensuring that requested documentation is complete and available.

Humanitarian and Coordination Platforms: Where relevant to consortium reporting and information management and where delegated by the Consortium Manager, the position may coordinate with humanitarian actors and relevant humanitarian platforms to support the collection, verification and consolidation of agreed reporting inputs, including information required for joint dashboard updates or other MOZ-RRM information products.  

Generic Professional Competencies
·    Bachelor’s degree in law, Finance, Accounting, Business Administration, Economics, International Development, Public Administration or relevant field
·    Between 2-3 years of relevant experience within field of expertise.
·    Relevant experience of grant and/or partner management in the humanitarian sector.
·    Experience from working with humanitarian donors.
·    Good understanding of donor rules and regulations.
·    Skills and experience in project cycle management, report and proposal development writing.
·    The ability to manage multiple tasks, deadlines and processes is essential.
·    Strong communication, coordination and interpersonal skills.
·    Strong analytical skills (data and financial).
·    Ability to mediate in high-stress scenarios with competing interest.

Context related skills, knowledge and experience
•    Experience in grant and partnership management within a multi-agency humanitarian consortium is strongly preferred.
•    Demonstrated experience in budget monitoring, financial analysis and donor financial-reporting coordination.
•    Experience coordinating pooled funds, rapid-response funds, crisis modifiers or response-based allocation mechanisms is a strong asset.
•    Experience working with ECHO-funded grants is a strong asset.
•    Experience working with national and local organisations, localisation approaches, partner due diligence and capacity strengthening is strongly preferred.
•    Experience maintaining grant and partnership audit trails and supporting donor audits or financial verification exercises.
•    Advanced proficiency in Microsoft Excel and strong ability to interpret financial and programme information together.
•    Professional fluency in written and spoken English; professional working proficiency in Portuguese is strongly preferred.
•    Knowledge of the humanitarian context in Mozambique, particularly Northern Mozambique, is an asset

Behavioural competencies
•    Planning and delivering results
•    Working with people
•    Communication with impact and respect
•    Influencing
•    Handling insecure environments