TJ Consultants, a company specialised in Human Resources Consulting and Management, is recruiting, on behalf of one of its clients in the banking sector, an Executive Assistant.
Job Purpose
To provide efficient administrative, organisational and operational support to Management, contributing to the effective management of schedules, meetings, correspondence, documentation, travel arrangements and other executive activities.
The role aims to ensure the smooth and organised execution of Management activities, facilitate communication with different stakeholders, and ensure the timely follow-up of tasks, commitments and decisions, while maintaining high standards of confidentiality, professionalism and organisation.
Requirements:
- Bachelor’s degree in Administration, Management, Executive Secretarial Studies, Public Relations, Law, Economics or related fields (not mandatory)
- Minimum of 3 years of experience in executive assistance or executive secretarial roles;
- Strong organisational and priority management skills
- Excellent oral and written communication skills
- Proficiency in Microsoft Office (Word, PowerPoint, Excel, Outlook and Teams);
- Ability to prepare meeting minutes, memoranda, presentations and reports;
- High level of responsibility, ethics and professionalism;
- Fluency in both spoken and written Portuguese and English.
Key Responsibilities
- Manage and organise Management’s calendar, including meetings, appointments and events;
- Prepare meeting minutes, memoranda, reporis and otner administrative documents;
- Organise and coordinate business travel, including flight, accommodation, transportation and itinerary arrangements;
- Receive, screen and forward Management’s calls, emails and correspondence
- Follow up on tasks, decisions and outstanding matters of Management
- Prepare presentations, documents and information for executive meetings and appointments;
- Maintain physical and digital files properly organised and up to date;
- Facilitate communication between Management, employees, clients, partners and other stakeholders
- Support the coordination of Management’s administrative activities and strategic projects;
- Handle confidential information with a high degree of discretion and professionalism;
- Perform other administrative and executive support duties as required.
What We Offer:
- Opportunity to join a solid and reputable company in its
sector; - Professional development opportunities;
- Compensation commensurate with demonstrated experi-
ence and qualifications.
HOW TO APPLY?
To apply, access the following link:
