Supply Chain Assistant

IOM- International Organization for Migration Pebane

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Data de Expiração: 13/11/2026

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INTERNATIONAL ORGANIZATION FOR MIGRATION (IOM)

JOB ANNOUNCEMENT: SUPPLY CHAIN ASSISTANT

Reference: SVN/MZ10/2026/011
Job Identification: 23860
Duty Station: Pemba, Mozambique
Grade: G-4
Category: General Service
Contract Type: Special Short Term Graded (up to 9 months)
Initial Contract Duration: 3 months
Posting Date: 05 November 2026
Application Deadline: 13 November 2026, at 11:55 PM.

About IOM

Established in 1951, the International Organization for Migration (IOM) is a Related Organization of the United Nations and the leading UN agency in the field of migration.

Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all.

IOM saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration while providing services and advice to governments and migrants.

IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued.

Organizational Context and Scope

Under the overall supervision of the Senior Resource Management Officer in Mozambique and the direct supervision of the Supply Chain Officer at the Pemba Office, the incumbent will be responsible for assisting and organizing procurement activities.

These activities include obtaining quotations, conducting tendering processes, purchasing and delivering goods and services, and providing procurement support to projects while ensuring compliance with IOM’s standard procurement policies, procedures, mission guidelines and practices at the Pemba Sub-Office.

Responsibilities

Receive, review and process incoming procurement requests from requisitioners, ensuring sufficient clarity on specifications for goods and services and other relevant information, particularly requests from programme managers at the sub-office.
Assist in implementing procurement activities, including obtaining quotations, preparing evaluations and recommendations, issuing Purchase Orders or Service Agreements, and ensuring the delivery of goods and services in accordance with IOM procurement guidelines under IN168 Rev. 3.
Keep relevant programme units updated on procurement delivery status, including estimated delivery times and any changes that may affect predetermined delivery conditions. Propose alternatives to mitigate delays in project implementation and keep the Supply Chain Officer informed of challenges and bottlenecks.
Identify potential vendors, participate in vendor appraisals and, where appropriate, register suppliers in the WAVE-ERP system and/or procurement vendor database.
Conduct regular spot checks on the quality and delivery of goods and services from selected vendors, record IOM beneficiaries’ satisfaction levels in collaboration with operations staff, and participate regularly in vendor performance evaluations.
Assist in maintaining and updating the vendor database, including recording vendor performance and registering new suppliers.
Maintain proper records of all transactions and establish an efficient electronic filing system to ensure that quotations, expenditure records, receiving reports, receipts and purchase orders are properly documented, accountable and easily accessible to management.
Generate monthly reports on open items, review and update the information, and share the reports with the Supply Chain Officer.
Prepare payment documentation and ensure timely payments to vendors, immediately advising the Supply Chain Officer of any challenges that may arise during payment processing.
Review and process all invoices received from vendors, contractors and service providers at the Pemba Sub-Office.
Communicate with vendors to collect invoices that have been pending for more than one week and ensure their processing.
Prepare payment documentation and liaise closely with the Finance Unit regarding payments for purchased and delivered goods and services.
Assist in preparing monthly invoice reconciliations with vendors and share status reports with the direct supervisor.
Act with integrity and professionalism and in accordance with IOM’s Code of Conduct at all times.
Perform other related duties as may be assigned.

Qualifications

Required Qualifications and Experience

Education

Candidates must meet one of the following combinations:

Secondary school certificate with at least four (4) years of relevant experience in supply chain management or procurement.
Diploma in Business Administration, Business Management or Stock Management with at least three (3) years of relevant experience.
Degree in Business Administration, Business Management or Stock Management with at least two (2) years of relevant experience.

Accredited universities are those listed in the UNESCO World Higher Education Database.

Experience

Previous experience in supply chain management, procurement or logistics management.
Previous work experience with IOM or another humanitarian agency.
Previous experience working with ERP systems within an international organization is an added advantage.

Skills

In-depth knowledge of supply chain management and procurement processes in humanitarian agencies.
Ability to communicate effectively.
Ability to prepare clear and concise reports and analyse and interpret source information and data.
High level of computer literacy, with good knowledge of MS Office, particularly Microsoft Excel.
Knowledge of SAP or Oracle is an advantage.
Highly self-motivated, with the ability to work under extreme pressure.

Languages

All IOM staff members in all categories are required to be fluent in one of IOM’s official languages: English, French or Spanish.

For this position, fluency in both English and Portuguese, oral and written, is required.

Proficiency in the required languages will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found through the link provided in the original vacancy announcement. Competencies will be assessed during the selection process.

Values

All IOM staff members must abide by and demonstrate the following five values:

Inclusion and Respect for Diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and Transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles, rules and standards of conduct.
Professionalism: Demonstrates the ability to work in a composed, competent and committed manner and exercises careful judgement in meeting day-to-day challenges.
Courage: Demonstrates willingness to take a stand on issues of importance.
Empathy: Shows compassion for others and makes people feel safe, respected and fairly treated.

Core Competencies – Behavioural Indicators Level 1

Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering Results: Produces and delivers quality results in a service-oriented and timely manner. Is action-oriented and committed to achieving agreed outcomes.
Managing and Sharing Knowledge: Continuously seeks to learn, share knowledge and innovate.
Accountability: Takes ownership of achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – Behavioural Indicators Level 2 (if applicable to positions with direct reports)

Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others in realizing and developing their leadership and professional potential.
Empowering Others: Creates an enabling environment where staff can contribute their best and develop their potential.
Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
Strategic Thinking and Vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
Humility: Leads with humility and shows openness to acknowledging personal shortcomings.

Notes

Please refer to the link provided in the original vacancy announcement for guidance on IOM Job Categories.
Any offer made to the candidate in relation to this vacancy notice is subject to confirmation of funding.
This selection process may be used to fill similar positions in various duty stations. Recommended candidates will remain eligible for appointment to a similar position for a period of 24 months.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
IOM has a zero-tolerance policy towards conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background, or disabilities.
IOM does not charge any fees at any stage of its recruitment process, including application, interview, processing or training. IOM does not request any information related to bank accounts.
IOM only accepts duly completed applications submitted through the IOM e-Recruitment system. Internal candidates should use the designated internal application link. The online tool also allows candidates to track the status of their applications.
Late applications will not be accepted. Only shortlisted candidates will be contacted.