The Executive Secretary will act as the principal administrative liaison for the General Manager and the Board.

Responsibilities

Corporate Governance & Board Support:

• Organize and coordinate quarterly Board of Directors (BoD) meetings, General Assembly meetings, and committee meetings.
• Prepare, review, and distribute meeting agendas in accordance with corporate governance standards.
• Draft, transcribe, and finalize high-accuracy minutes in both English and Portuguese, ensuring they reflect legal and commercial resolutions.
• Maintain the corporate minute book, statutory registers, and ensure compliance with document retention policies.

Executive Support:

• Manage the General Manager’s dynamic calendar, prioritizing engagements and resolving scheduling conflicts.
• Screen correspondence, emails, and phone calls; draft responses on behalf of the GM where delegated.
• Prepare high-level presentations and briefing documents for management meetings.

Travel & logistics:

• Manage end-to-end travel logistics for the Board of Directors, General Manager, and international delegates (flight bookings, ground transport, visas, and accommodation).
• Arrange high-level corporate events, workshops, and shareholder functions.

Office & Document Management:

• Maintain a robust electronic and physical filing system for confidential corporate documents.
• Manage the reception of high-level visitors and direct inquiries appropriately.

General services:

• Perform any other ad-hoc administrative or liaison duties as mandated by the General Manager to ensure the smooth operation of the Head Office.

Qualifications

• Education: A University Degree in Linguistics, Translation, Law, Business Administration, Public Relations, or a related field.
• Experience: A minimum of ten (10) years of progressive experience as an Executive Secretary, Personal Assistant, or Board Secretary within a corporate environment. Experience in working in the energy, engineering, or infrastructure sectors is highly desirable.
• Language: Full professional proficiency in English and Portuguese (spoken, written, and translation). The candidate must demonstrate the ability to translate complex technical documents and transcribe meetings between the two languages instantly.
• Citizenship: Mozambican citizenship is mandatory.
• Skills: Advanced proficiency in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms (Teams, Zoom). Excellent interpersonal skills and demonstrable discretion in handling confidential matters.