Description

Our Client is a multinational company operating in the energy sector.

FUNCTION

Answering directly to the Site Director and the Managers, the main activities of the job are to ensure compliance with all relevant HSE requirements across works to promote a healthy and safe work environment; follow up on administrative duties for the team such as preparation of mission orders, expense forms, leave schedules, timesheets etc.; composing, typing, and distributing meeting notes, routine correspondence and reports, memos etc.; attach appropriate files to incoming correspondence requiring replies; set up and maintain paper and electronic filing systems for records and correspondences by recording and organizing properly the share point; assist in completing forms in accordance with company procedures and policies as may be required by the entity; receiving calls, visitors, handling their inquiries and directing them to the appropriate persons; handle stock records, requisition orders and follow up accordingly in SAP; actively participate and follow up on the organization of all required events; participate in HSE reporting as required; carry out any other duties that may be assigned to him/her by the line manager; assist to gather and validates “lessons learnt” from all project team and provides feedback; to keep informed the Project Management team of matters related to the office spaces; to liaise with other secretaries for ensuring whole consistency of the organization of their work.

Requirements

  • Bachelor’s degree in Engineering or equivalent;
  • Minimum of 03 years’ experience in administrative and secretarial work including but not limited to drafting reports, organizing meetings, travel and accommodation booking;
  • Knowledge and advanced experience in database management including MS access, word, project, excel and power point;
  • Very good command of English (both written and spoken);
  • Ability to manage and integrate with others in different functions and environment;
  • Self-motivated, proven leadership and proactive for carrying out the activities of the job;
  • Analytical skilled and team leader with organizational rigor, anticipation skills, and a holistic approach and tenacity;
  • Able to work under pressure and stressing conditions and in autonomy, to adapt, to analyze issues and communicate effectively with all entities, to write Standing instructions and procedures.

Oferecemos

The possibility of working in a Company that offers salary conditions compatible with the level of experience and level of responsibility of the role, as well as opportunities for personal development.

APPLICATION DEADLINE: August the 06th of 2025.

HOW TO APPLY

To apply, please access the following link:

Assistant – Generic (m/f) – 01 Job – CONTACT – Criamos Ligações