Responsibilities:

• Acts as the point of contact between Site Director, executives, employees, clients, external partners and stakeholders.
• Ensure compliance with all relevant HSE requirements across works to promote a healthy and safe work environment.
• Follow up on administrative duties for the team such as preparation of mission orders, expense forms, leave schedules, timesheets etc.
• Coordinates and manages the Site Director’s complex and demanding agenda.
• Always handle strictly confidential and sensitive information with discretion.
• Negotiate and organize conference facility bookings, catering and accommodation arrangements for visitors.
• Receive and process invoices for payment.
• Prepare agendas, background documents, and accurate meeting minutes.
• Follow up on action points and track completion with relevant stakeholders.
• Independently Organize and coordinate high‑level and confidential meetings, management meetings, visits.
• Prioritize daily flow of information to the Site Director and Managers in a timely and accurate manner.
• Independently assesses incoming correspondence and redirects to the appropriate Leadership Team member.
• Prepare, consolidate, and format high‑level reports, dashboards, and briefing documents for Management reviews, governance meetings, Internal and external stakeholders.
• Maintains and updates the site organizational chart in coordination with HR and managers.
• Develop and maintain professional presentations (PowerPoint) aligned with corporate standards.
• Responsible for Organization and maintenance of the filing and database systems.
• Develops and implements improvements for information management in the share point.
• Assist in completing forms in accordance with company procedures and policies as may be required by the entity.
• Receiving calls, visitors, handling their inquiries and directing them to the appropriate persons.
• Handle stock records, requisition orders and follow up accordingly in SAP.
• Actively participate and follow up on the organization of all required Events.
• Participate in HSE reporting as required.
• Carry out any other duties that may be assigned to him/her by the line manager.
• Assist to gather and validates ‘lessons learnt’ from all project team and provides feedback.
• To keep informed the Project Management team of matters related to the office spaces.
• To liaise with other Assistants for ensuring whole consistency of the organization of their work.