Responsibilities:

• Ensure compliance with all relevant HSE requirements across works to promote a healthy and safe work environment.
• Follow up on administrative duties for the team such as preparation of mission orders, expense forms, leave schedules, timesheets etc.
• Composing, typing, and distributing meeting notes, routine correspondence and reports, memos etc.
• Attach appropriate files to incoming correspondence requiring replies.
• Set up and maintain paper and electronic filing systems for records and correspondences by recording and organizing properly the share point
• Assist in completing forms in accordance with company procedures and policies as may be required by the entity.
• Receiving calls, visitors, handling their inquiries and directing them to the appropriate persons.
• Handle stock records, requisition orders and follow up accordingly in SAP
• Actively participate and follow up on the organization of all required Events
• Participate in HSE reporting as required
• Carry out any other duties that may be assigned to him/her by the line manager.
• Assist to gather and validates ‘lessons learnt’ from all project team and provides feedback
• To keep informed the Project Management team of matters related to the office spaces.
• To liaise with other secretaries for ensuring whole consistency of the organization of their work.

Qualifications:

• Education: Bachelor’s degree in Engineering or equivalent.
• Minimum 3 years’ experience in administrative and secretarial work including but not limited to drafting reports, organizing meetings, travel and accommodation booking.
• Technical competencies: Very Good command of English knowledge and advanced experience in database management including MS access, word, project, excel and power point.