Finance Assistant, Mozambique

Vacancy #:   7318
Unit:   ESARO – Mozambique Finance
Organisation:   International Union for Conservation of Nature (IUCN)
Location:   Mozambique Country Office, Maputo, Mozambique
Reporting to:   Finance and Administration Manager- Mozambique
Work percentage:   100%
Grade:   A2
Expected start date:   01 August 2025
Type of contract:   Fixed-term (5 months)
Closing date:   04 July 2025
BACKGROUND
THE RECRUITMENT WILL BE CONDUCTED ON A ROLLING BASIS UNTIL THE POSITION IS FILLED. IUCN RESERVES THE RIGHT TO CLOSE THE VACANCY ONCE A SUITABLE CANDIDATE IS IDENTIFIED

LOCATION: MAPUTO OR VILANCULOS, MOZAMBIQUE

BACKGROUND:

The Finance Assistant is a financial administration role in terms of ensuring total compliance with IUCN policies. The overall objective of this position is to provide effective support to the Mozambique Country office (MCO) Finance department in an effective, transparent and legally appropriate manner in conformity with IUCN -ESARO policies and best practice and standards.

JOB DESCRIPTION
MAJOR RESPONSIBILITIES:

Ensure Finance procedures are followed in payments and accounting documents are well filed.

SPECIFIC DUTIES:

Handle petty cash disbursement and prepare documents for replenishment.
Receiving and validating petty cash accountabilities
Receipting, banking and ensuring a regular monitoring of bank balances updating your supervisor on the same
Arrange for cash withdrawals based on duly approved requisitions and travel advances
Preparation of payments by ensuring all the supporting documents are attached and uploading payments in banking system in readiness for release by designated signatories
Attaching to payment folder and sharing proof of payments to the respective parties
Maintain finance registry by ensuring that all accounting documents are filed according to the established standards
Preparation of PAYE returns monthly through i-tax system including withholding taxes
Submission of all statutory deductions and payroll deductions on time
Assist with data capture into the accounting system – regular suppliers such as utilities costs
Prepare expense claims for workshop participants paid directly to them
Prepare for physical fixed assets count bi-annually in June and November
Maintain vehicle mileage records for all vehicles & reconcile credit card fuel purchases.
Prepare all staff account reconciliations every month, distribute to staff and answer any concerns raised.
Review documentation for expense claims submitted to ensure they are well supported
Ensure the IC outbox for Mozambique is cross charged on a weekly basis.
Perform any other duties as may be assigned from time to time.

Any other duties;
Undertake any any other duties as may be assigned from time to time.

REQUIREMENTS
  • POSITION REQUIREMENTS:

Education;
An Accounting degree and/or Progress towards attaining professional accounting qualifications.

Work Experience;
At least 1-year relevant work experience with a recognized organisation especially international development agency

Language Proficiency;
Good verbal and written communication skills in Portuguese and English

Core Competencies;
Transparency: Able to build trust and contribute to informed and responsible decision making by carrying out the work of IUCN in a transparent manner; provides clear guidance to ensure that objectives and desired measurable results are understood by members of the team.
Inclusiveness: Understands and accepts cultural diversity, and provides a tolerant, positive and supportive working environment that fosters respect for diversity, demonstrates ability to work in a multicultural, multiethnic environment and to maintain effective working relations with people of different nationalities and cultural backgrounds.
Professionalism: Promote the organization’s interests, objectives and values in a diligent and professional manner.
Accountability: Takes responsibility of individual and collective actions, promotes the IUCN One Programme approach.

Functional competencies;
Computer proficiency in Microsoft Office Suite
Able to work in a dynamic environment
Excellent communication and Interpersonal skills

 

APPLICATIONS

Applicants are requested to apply online through the HR Management System, by opening the vacancy announcement and pressing the “Apply” button. link bellow: IUCN-HRMS Vacancy Details.

Applicants will be asked to create an account and submit their profile information. Applications will not be accepted after the closing date. The vacancy closes at midnight, Swiss time (GMT+1 / GMT+2 during Daylight Saving Time, DST). Please note that only selected applicants will be personally contacted for interviews.