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ORGANIZATION PRESENTATION

SOLIDARITÉS INTERNATIONAL (SI) is an international humanitarian NGO that, for over 40 years, has provided assistance to populations affected by armed conflicts and natural disasters, meeting their vital needs for food, water, and shelter. Particularly involved in the fight against diseases linked to unsafe water—the leading cause of death worldwide—SI’s interventions provide specialized expertise in access to safe drinking water, sanitation, and hygiene promotion, as well as in the essential areas of food security and livelihoods.

Currently present in Mozambique since 2019, SI conducts emergency and post-emergency programs in the WASH sector in the Cabo Delgado region.

Solidarités International (SI) is determined to prevent and combat all forms of abuse—any act of sexual exploitation, abuse, and/or harassment (SEAH) against members of beneficiary communities or staff, fraud, corruption, violation of persons and/or property, and financing of activities harmful to human rights—that may be committed within the scope of its interventions. SI enforces a zero-tolerance policy regarding acts of SEAH.

Solidarités International is an equal opportunity employer committed to addressing all forms of discrimination. SI will never request any payment to participate in a recruitment process.

JOB DESCRIPTION

The Head of Finance/HR Department is responsible for ensuring the proper implementation of Solidarités International (SI) frameworks, policies, and procedures within the country office, covering both human resources and financial aspects. In this capacity, they ensure compliance with internal procedures, donor requirements, and the laws of the country of operation, while guaranteeing the effective administrative, accounting, and financial functioning of the office.

They coordinate and supervise HR, administrative, accounting, and financial services, and ensures the financial balance of the country office. They carry out regular visits to field bases to ensure harmonization and proper implementation of procedures across the mission.

As the technical focal point at the country office level, they are the main point of contact for all matters related to human resources, financial management, and accounting. They also ensure the link with headquarters on all these topics.

Main Responsibilities:

HR TASKS:

ANALYSIS OF THE SOCIO-ECONOMIC CONTEXT

  • Monitors the cost of living, changes in the prices of basic commodities and the local labour market
  • Studies the social, cultural and ethnic organisation, customs and traditions, demographic factors, socio-professional composition and the Human Development Index (HDI) of the country in which Solidarités International operates

LEGAL FRAMEWORK MANAGEMENT, INTERNAL & EXTERNAL HR COMMUNICATION  

  • Identifies administrative partners relevant to HR (solicitors, local authorities, etc.)
  • Establishes and maintains relationships with administrative authorities linked to HR at national level
  • Conducts ongoing legal monitoring, keeps abreast of local labour law, validates information gathered from law firms and incorporates it into SI framework documents
  • Ensures that SI policies are in line with the Country Office’s legal framework
  • Manages the administrative follow-up of disputes and represents Solidarités International before administrative and, where necessary, judicial authorities
  • Ensures effective communication regarding HR procedures and developments to SI staff
  • Provides administrative HR reporting to head office in accordance with the frequency set out in the administrative calendar
  • Acts as a proactive link between headquarters and the field for all aspects relating to Human Resources Management (national and expatriate staff)
  • Actively participates in inter-NGO clusters/forums relating to human resources
  • Represents Solidarités International on request and/or by delegation. 

HR STRATEGY AND STAFFING 

  • Actively participates in defining the Country Office’s strategy and annual programme, and is responsible for developing the HR strategy
  • Actively participates in key stages of team sizing (annual planning, project proposals) and ad hoc reviews
  • Supports and advises other departments in identifying their HR needs and updating their team staffing levels
  • Pays particular attention to diversity and inclusion issues within the Country Team
  • Consolidates and updates the Country Office’s organisational chart

WORK ORGANISATION, HR POLICIES AND REMUNERATION

  • Ensures that HR procedures and individual behaviour are consistent with the local culture  
  • Helps define Solidarités International’s salary and social policies and their implementation, and assesses the risks associated with changes
  • Defines the Country Office’s social protection and ‘duty of care’ policy and is responsible for social welfare
  • Updates the Internal Staff Regulations (ISR) and the HR manual in line with changes to the legal framework or evolving understanding of that framework
  • Trains teams on SI’s framework documents (Code of Ethics and Conduct, Charter, Internal Regulations, etc.)
  • Helps prevent risks and abuse and provides training on whistleblowing procedures.

CAREER MANAGEMENT: RECRUITMENT, ONBOARDING, TRAINING AND EVALUATION

  • Ensures compliance with recruitment and hiring procedures: validates recruitment needs, job profiles, the selection process, screening and contract formalisation
  • Organises, participates in and supervises the recruitment of the Country Office’s management teams
  • Facilitates the induction of new recruits by implementing a tailored induction policy
  • Informs the various members of the coordination teams about the evaluation methodology, its objectives and purposes, and ensures that it is effectively implemented
  • Drives the implementation and improvement of Solidarités International’s training policy and monitors staff development. 

ADMINISTRATIVE MANAGEMENT OF HUMAN RESOURCES

  • Organises the arrival of expatriate staff and visits to head office
  • Assists with the induction and HR briefing of new recruits
  • Oversees the administrative management of human resources
  • Ensures that social security contributions and tax declarations and payments are made to the relevant authorities
  • Approves salaries for local staff prior to payment
  • Centralises leave and break requests from expatriate staff in the absence of a Deputy
  • Calculates and distributes per diems in accordance with current internal policies, in the absence of a Deputy 
  • Promotes social dialogue by driving the establishment of statutory staff representation and consultation bodies at the grassroots level
  • Supports the management and resolution of internal conflicts
  • Ensures compliance with disciplinary procedures and approves any sanctions

FINANCE TASKS:

FINANCE STRATEGY

  • Supports the Country Director in defining and monitoring the annual programme
  • Identifies financial risks

ACCOUNTING MANAGEMENT

  • Approves the country office’s monthly accounting package
  • Ensures the monthly closing schedule is followed 
  • Checks and ensures the quality and consistency of the country office’s general and cost accounting
  • Oversees the annual financial close 
  • Monitors the physical and digital archiving of accounting documents and ensures compliance with the archive submission schedule
  • Checks and approves expenditure commitments and payments in accordance with the applicable thresholds

CASH FLOW MANAGEMENT

  • Ensures the availability of cash to ensure the smooth running of programmes
  • Monitors and approves the cash requirements of field offices and the country office
  • Consolidates the cash flow forecast, sends it to head office and monitors its implementation
  • Ensures accurate tracking of donor payments, prepares and submits payment requests, performs follow-ups on outstanding contributions when necessary
  • Helps monitor and update cash management and security procedures

 

BUDGET MANAGEMENT

  • Chairs budget monitoring meetings in coordination with other
  • Approves the updating of budget monitoring reports with the previous month’s accounts (before sending to the branches)
  • Checks and analyses the bases’ budget reports and approves their consolidation
  • Ensures the Allocation Table is updated during monthly internal reporting and when project proposals are made
  • Sends the monthly finance pack to head office

BUDGET PROPOSAL

  • Drives and guides the broad outlines of project proposals 
  • Compiles data and incorporates coordination costs
  • Checks for consistency between the budget, the narrative section and donor rules
  • Ensures the use of the shared cost calculation tool and its archiving

 

DONOR FINANCIAL REPORTING AND AUDIT 

  • Communicates and coordinates donor reporting with the Grants & Partnerships department
  • Carries out analytical checks on expenditure
  • Drafts reports and ensures compliance with donor rules
  • Consolidates reports from members of any consortia and finalises the budget
  • Coordinates discussions on financial matters with funders

 

ADMINISTRATIVE MANAGEMENT AND REPRESENTATION

  • Monitors current regulations and national tax legislation
  • Maintains relations with administrative authorities at national level, with other NGOs and international organisations, and other partners 
  • Attends meetings and workshops related to their field of activity 

PARTNERSHIPS AND AUDITS

  • Participates in external audits in the field
  • Coordinates and oversees financial reporting within consortia
  • Oversees the financial aspects of operational partnerships

GENERAL TASKS:

MANAGEMENT

  • Is responsible for the effective implementation of HR policies and processes to ensure that both the necessary number of staff and the required expertise are available for the activities for which they are responsible: 
  • Analyses, quantifies and assesses the human resources needs of their team, 
  • Recruits and ensures the induction of the team under his/her responsibility, 
  • Assesses the performance of team members, 
  • Trains and supports team members, 
  • Leads and communicates with their team. 

CANDIDATE PROFILE

Education:

  • Minimumum Bachelor\’s degree in Human Resources, Business Administration, Social sciences, Organization Development or related HR discipline

Experience:

  • Have 3 to 4 years of experience in the humanitarian sector, including significant experience in a similar Finance and HR management position.Technical skills:

Technical Skills:

  • In-depth technical knowledge of HR administration principles and concepts (workforce and organisational planning, recruitment and selection, compensation and benefits, performance management, training and development, employee relations, staff health and safety, and employee engagement), HR good practices, and HR information systems and databases. Knowledge of and experience with SI HR procedures and tools is a major plus.
  • Mastery of budget and accounting management, shared cost requirements, donors’ financial requirements, and audit management.
  • Experience in capacity building and in developing frameworks for staff development.
  • Experience in leading workplace investigations and supporting the resolution of employee relations issues. Knowledge of Mozambican labour law is a plus.

Transversal skills

  • Coordination and management skills
  • Training and facilitation skills
  • Diplomacy

Languages:

  • Portuguese (mandatory)
  • English (mandatory)

APPLICATION PROCESS

Please submit your application including a CV, cover letter, copy of diplomas, and work certificates to:

  • In Person: Solidarites International – Pemba Office or

                          Solidarites International – Mueda Office or

                          Solidarites International – Mocimboa Office

By Emai:  pol.recruitment@solidarites-mozambique.org (mention \” HEAD OF FIN/HR DEPARTMENT \” in the subject line)

Application Deadline: 3 November 2026

Note: Solidarités International does not charge any monetary fees to apply for a position. Attempting to bribe any SI staff member will result in automatic disqualification from the recruitment process. If you encounter this situation, please contact the Base Administrative Manager directly.