HR and Admin Officer

Johanniter-Unfall-Hilfe e.V. International Assistance, is looking for HR and Admin Officer.

Organisation Description: Johanniter-Unfall-Hilfe e.V. is a German Christian non-governmental organisation, dedicated to excellence in the field of first aid, ambulance service, social service programmes and other projects in the medical and social field. Johanniter International Assistance (JIA) is the operational unit for humanitarian aid. The Federal Headquarters (HQ) is based in Berlin, Germany. Our Global Strategy 2027 focuses on three programmatic working areas: disaster response and preparedness, health and livelihoods, with climate change and gender equality as crosscutting issues. www.thejohanniter.org. Our commitment to a partnership approach and localisation agenda is based on mutual learning, respect and trust. We prioritise accountability, inclusivity and safeguarding in our work.

Overall Job Purpose

The Administrative Officer is a National staff position within Johanniter International Assistance in Mozambique. The overall objective of the position is to support high quality Administrative Management for the Johanniter country office in Mozambique, ensuring quality is in line with internal Johanniter, donor and stakeholder standards, and to support Johanniter’s partner organizations with the same.

What you will do:

1. Strategy and Vision

• Actively support the values of Johanniter and thus shapes the country programme accordingly.
• Support the development and implementation of the country strategy in line with JIA strategy.
• Support the development of long-term programming as well as exit strategies.

2. Leadership

• Actively lives and leads by example, upholding the Johanniter leadership principles, supporting wellbeing, and creating a culture where the leadership mindset can emerge and thrive, actively empowering and guiding team members to an inclusive, accountable work environment to achieve shared goals and embrace change. This is reflected in the day-to-day activities in line with the Code.

3. Human Resources

• Supervises HR support team.
• Supports in the recruitment of various positions including: preparing and publishing vacancy announcements, short listing candidates, organizing interviews and being responsible for documenting the process creation of the recruitment file; the focus is on ensuring a transparent and fair recruitment process.
• Inducts new staff members on JUH procedures and regulations.
• Ensures safe keeping of HR documents.
• Verifies monthly timesheets for completeness, and correctness of cost allocations.
• Maintains a clear record of staff leave days/absences, benefits (per diem), overtimes.
• Maintains personnel files and ensure that they are complete and auditable.
• Assists in staff appraisals.
• Prepares monthly payroll for all National Staff as well people on service contracts.
• Supports HR manager in training of new HR personnel.
• Reports immediately if any irregularity or signs of irregularities occur (fraud, corruption, etc.).
• Assists in preparation of internal and external audits.
• Assists in preparation of donor reports.
• Prevents and report any financial and operational loss.

4. Office Management

• Supports the procurement and maintain a regularly updated databases on Johanniter office services (including TI, electricity, water etc…) agreements and renewals are processes.
• Confirms that all administrative expenses (utilities, telephone, internet etc.) are done through the respective procurement policies and set of required paperwork.
• Assists with management of overtime register and presence books.
• Manages office supplies.
• Attends and receive phone calls to Johanniter office.
• Keeps and update tracking sheet for all running contracts.
• Prepares meeting minutes, meeting notes and internal support materials.
• Supports with small office and programmatic purchases.
• Establishes and maintain a manual and electronic filing/record keeping system for easy storage and retrieval of documents.
• Tracks outgoing and incoming correspondences by registering them and attributing numbers.
• Supports the process of JIA registrations and other applications and documents’ submission to Mozambique Departments and Ministries; follow up on the progress of submissions.
• Contribute to a motivated, effective and organized working environment.
• Scanning documents.
• Support in obtaining VISAS for expats, Notarise documents.
• Ensure timely payment of INSS and IRPS.
• Support with office and office equipment maintenance.

5. Travels and Events

• Scheduling and coordinating appointments and meetings for staff and those for stakeholders.
• Organise team travels to the field.
• Organise external as well as in-house events.
• Support with local, regional and international travel arrangements.

6. Safeguarding

• Contributes actively to the implementation of the JHU’s Code of Conduct and all safeguarding policies, ensuring that programme activities and community engagement processes are conducted in a manner that protects the dignity, safety, and rights of all programme participants.
• Maintains high levels of confidentiality at all times when aware of any safeguarding issue or concern.
• Avoids taking any independent steps to investigate any known safeguarding incident or rumor, and refers all such matters promptly through JUH’s designated reporting channels.
• Reports any safeguarding rumor or incident without delay through appropriate JUH mechanisms.
• Disseminates Johanniter’s position of zero tolerance regarding exploitation, abuse, and harassment, as well as all relevant safeguarding policies, to all staff, partner organization’s, community volunteers, and stakeholders engaged in JUH’s activities.

What you bring:

• Degree in business administration, Human Resources, Management or any other related field.
• At least 3 years of work experience in a similar position.
• Good knowledge of donor compliance.
• Fluent Portuguese and good working English, written and spoken.
• Knowledge of humanitarian principles, core humanitarian standards.
• Experience and knowledge of compliance requirements working with institutional donors.
• Knowledge of Mozambican tax labour requirements (IRPS, INSS) and of the Cabo Delgado context. Strong organizational, planning and analytical skills.
• High-level knowledge and practice with Word, Excel, Outlook, etc.
• Good writing skills.
• Strong social skills, effective and result oriented style of work.
• Independent and team player.
• Ambitious to learn and grow professionally.
• Structured work mode.
• Committed to the humanitarian principles, gender equality and social inclusion.
• Willing and able to work in a multi-cultural team.
• Ability to work under pressure and in changing environments and to adapt to the complex and stressful working conditions of the area of operations.
• Demonstrated ability to work in a multi-cultural environment and establish harmonious and effective working relationships, within and outside Johanniter.

What we offer:

• Remuneration: Competitive, attractive remuneration, in line with internal tariff and relevant previous experience.
• Benefits: e.g. 13th month salary, social security; insurance package; friendly and appreciative working atmosphere.

If this is what you are looking for, please submit your application (cover letter, CV, reference contacts of 3 former supervisors, job certificates if available), stating your earliest start date. Please indicate “JUH-MOZ-HR&Admin Officer 10/2026” in the subject line of your e-mail.

Deadline for applications: 28/10/2026

Only short-listed candidates will be notified.

We may start shortlisting before the closing date.

Johanniter is an equal opportunity employer that values diversity irrespective of cultural, religious, social
background, gender, age, disability or sexual orientation. We encourage applications from women and people with disabilities.

Johanniter employees are expected to act according to our Code of Conduct as well as our Leadership Principles.

Please note Johanniter requires background checks.