Responsibilities:

• Ensure compliance with all relevant HSE requirements across works to promote a healthy and safe work environment.
• Follow up on administrative duties for the team such as preparation of mission orders, expense forms, leave schedules, timesheets.
• Coordinate the implementation of Medical Fitness for Work program liaising with medical service providers to ensure assessments are scheduled, conducted and results delivered on time.
• Maintain a database of network of clinics approved to conduct Fitness to Work exams for company in Maputo and other provinces in Mozambique
• Administer the Medical Fitness Certificate (MFC) section of the Travel Management system – DaWinci, ensuring all personnel employees and Contractors upload their certificates.
• Verify validity of MFC and cross-checks to confirm pre-approval from Company Doctors.
• Review daily charter flight manifests to site and approve MFC for Company and Contractors on Dawinci, enabling personnel to travel.
• Coordinate delivery of first aid training for company´s employees and organic contractors at all offices.
• Liaise with C&P for procurement processes related to medical supplies and services.
• Handle stock records, requisition orders and follow up accordingly in SAP.
• Collect and electronically archives reports from project medical services providers.
• Coordinate and maintain records for health and hygiene inspections and audits conducted at Project facilities.
• Maintain electronic records of all health programs, procedures and plans.
• Actively participate and follow up on the organization of all required Events.
• Responsible for the content, coordination and deployment of Health awareness and promotion initiatives and campaigns.
• Composing, typing, and distributing meeting notes, routine correspondence and reports, memos.
• Carry out any other duties that may be assigned to him/her by the line manager.

Qualifications:

• Education: Bachelor’s degree in health sciences, Engineering, or equivalent.
• Minimum 3 years’ experience in administrative and secretarial work including but not limited to drafting reports, organizing meetings, travel and accommodation booking.
• Technical competencies: Very Good command of English knowledge and advanced experience in database management including MS access, word, project, excel and power point.