Office Administrator

EP Management & Consultancy Services Maputo (Cidade)

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Data de Expiração: Indefinido

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Office Administrator (URGENT)

Descrição da Vaga

We are seeking a proactive and organized Office Administrator to support our daily operations and ensure the smooth running of our office. The ideal candidate will work closely with the Office Support Team to coordinate administrative functions, facilitate internal communication, and assist with documentation and logistical needs. Responsibilities include managing office supplies, handling correspondence, organizing meetings, maintaining records, and providing front desk support. The role also involves assisting with marketing and branding activities, including social media updates and event coordination.

Responsabilidades

Collaborate closely with the Office Support Team to ensure effective coordination and communication for day-to-day operations
Facilitate effective internal communication across departments and teams
Provide support to team and management with documentation and logistical needs
Assist with daily administrative tasks, including data entry, filing, maintaining office supplies, and managing petty cash
Coordinate appointments and meetings, including scheduling and preparing meeting rooms
Assist in coordinating marketing and branding activities, including social media updates, preparation of promotional materials, and supporting the implementation of company marketing initiatives and event
Address general inquiries and resolve issues promptly to ensure smooth front desk and office operations
Print, scan, and file documents such as contracts, invoices, and reports as required
Distribute incoming mail and handle outgoing correspondence
Answer incoming calls, direct them to the appropriate personnel, and respond to inquiries with accurate information
Greet and welcome visitors, clients, and partners in a friendly and professional manner.