Procurement Officer

• Research, recommend and purchase quality products and materials according to the functions, departments and company needs and guidelines. 
• Stay updated with industry trends, market conditions, and technological advancements to identify opportunities for cost savings, process improvements, and supplier performance optimization.
• Analyze and evaluate supplier proposals, taking into consideration price, quality, delivery times, and any other relevant factors to the company. 
• Develop and maintain relationships with existing and new suppliers, ensuring effective communication and negotiation for favorable terms and conditions.
• Order products, collect all relevant approvals (goods and costs) and request payments ensuring the utilization of the available technology and procedures. 
• Ensure the accuracy of purchase orders.
• Craft purchase order and inventory reports for manager.
• Analyze suppliers’ competitors to determine what products are featured in stores, catalogs, and local and international suppliers.
• Working within the procurement team to ensure that all deliveries satisfy the assigned orders and report any back-ordered or missing products.
• Effectively communicating with the stakeholders to ensure all orders are accurate.
• Delivering a weekly purchase order report to the manager that indicates the invoice number for all closed orders.
• Assess the quality of goods received and escalate any discrepancies to suppliers and management.
• Resolve discrepancies and issues in invoices and purchase orders.
• Resolve any issues or disputes with suppliers, such as late deliveries, quality concerns, or contractual non-compliance, ensuring a satisfactory resolution that aligns with the organization’s goals.
• Build relationships with suppliers and negotiate with them for best pricing.
• Ensure goods were timely delivery.
• Analyze market trends and apply this knowledge to make insightful buying decisions.
• Champion process improvement initiatives.
• Implement and maintain supplier performance metrics and conduct regular evaluations to drive continuous improvement in supplier relationships and performance.
• Adhere to ethical and sustainable procurement practices, considering factors such as fair trade, environmental impact, and social responsibility.
• Contribute to the HSSE company targets. Identify hazards, near misses and anything that can impact negatively on the HSSE of all employees. 

QUALIFICATIONS, EXPERIENCE AND SKILLS

• Preferable: Bachelor’s Degree (e.g., Statistics, Commerce, Business Management, Economics, Math, or Industrial Engineering)
• Preferable: 3 years’ experience with Procurement
• Analytical and math skills
• Negotiation skills
• Ability to perform under pressure and tight timelines.
• Purchasing and inventory management skills
• Stakeholder’s management capacity