Programme Officer (Field Coordination)

  JOB TITLE:       Programme Officer (Field Coordination)   

  JOB LEVEL:      NOB

  REPORTS TO:   Chief Field Office, P5

  LOCATION:       Pemba Field Office (Mocimboa da Praia

Outpost) 

CCOG CODE: 1A02

FUNCTIONAL CODE: PMA

JOB CLASSIFICATION: NO2

ORGANIZATIONAL CONTEXT

Pemba is a large sized field office with more than 38 staff, a proposed hub of presence in Mueda                 and Mocimboa Da Praia in the north with over USD 58 million annual budget. The Area of Responsibility (AoR) is comprised of the Province of Cabo Delgado which consists of 17 Districts in the north of Mozambique.

PURPOSE OF THE JOB 

Under the guidance and supervision of the Chief Field Office (P5), the Programme Officer (Field Coordination) is expected to provide effective District level representation (with UN and other partners, authorities, and various local actors), support coordination of activities, support partner engagement, support implementation of activities, support monitoring and reporting on activities in the focus districts. In addition, work with the Chief Field Office to achieve resolution to any issues or problems affecting the UNICEF programme. The position will also supervise the Community UNV and oversee the logistical and administrative requirement of the Hub Office.

KEY END-RESULTS EXPECTED

1.     Represent UNICEF at the District Level

2.     Situation Analysis prepared and updated and support to programme proposals and reports provided

3.     Well coordinated and monitored programmes

4.     Strengthened rights and results-based programming approaches 

5.     Strengthened local capacity of partners

6.     Promotion of rights perspective and advocacy at District, Community and Family levels

7.     Enhanced partnership, coordination and collaboration

1.Represent UNICEF at the District Level:

Represent UNICEF in the Districts, by participating in meetings and events, moving forward the agenda for children.

Manage the UNICEF Hub Operations and Administration. 

Effectively manage the performance and conduct of the UNV under supervision to deliver results for children.

2. Situation Analysis prepared and updated and support to programme proposals and reports provided:

Remain abreast with the changing situation and analyze district level socio-political-economic trends and their implications for ongoing programmes and projects.

3. Programmes are coordinated and monitored effectively to improve programme performance, and programme status reports timely prepared:

Provide efficient coordination and support to a range of specific and/or defined programmes to ensure that the various activities are performed within the established targets as the UNICEF RWPs and in line with UNICEF’s policies and procedures.

Provide inputs to  required reports and data analysis (e.g. results, disaggregation of data, programme status, performance) and make recommendations to program leads on requirements. Ensure deliverables adhere to UNICEFs standards and quality control.

Support the identification critical intervention points and measures by administering a consistent and transparent monitoring system.

Support the establishment of programme workplans, monitors compliance and provide training, support and guidance to the programme team in order to meet objectives. Identifies human resources requirements and on-going staff development needs.

Provide support in preparing relevant programme reports required for management, donors, budget reviews, programme analysis, annual reports, etc.

Supports overall management through participation in management meetings within the office, to review operations, human resources, programme and administrative budget management.

Undertakes field visits and ensures that staff conduct field visits to monitor and assess programme implementation and decides on required corrective action.

4.            Rights and results-based programming approach fully incorporated into all phases of programme and project processes:

Support rights-based programmes approach in the formulation of programme goals and objectives and development of strategies and implementation frameworks at the district level, including support in the phases of the programme cycle.

Prepare and submit viable recommendations on project implementation at district level and alternative approaches that contribute effectively to the fulfilment of the rights of children and women, and recommendations on programme, new initiatives and management issues to ensure achievement of stated objectives.

5.            Local Capacity Building/Sustainability:

Provide local authorities and service providers with technical support and guidance to plan and organize training programmes for the purpose of capacity building and programme sustainability.

Ensure the building and reinforcing of institutional capacities of the district and local partners starting with taking a strategic approach to the identification of these partners and partnerships.

6.            Rights Perspective and Advocacy at the District, Community and Family Levels:

Support in analysis, of children and women rights and advocate at the local government, community and family levels. 

Promote the organization goals of UNICEF through active advocacy and communication in line with UNICEF national advocacy guidelines and strategy.

7. Partnership, Coordination and Collaboration:

Strengthen partnership and collaboration with internal and external counterparts, including those of the UN and local partners, in order to improve the ability to collect and disseminate data and information, exchange information on programme/project status and implementation and movement/distribution of supplies.

Maintain sound internal controls supportive of programming endeavors and coordinate supply management requirements and accountability.

Maintain close collaboration with heads of sectoral programmes in the FO for effective overall coordination on programmes.

IMPACT OF RESULTS

The efficient and effective support of Programme Officer (Field Coordination) to the successful development, planning and implementation of the Mocimboa da Praia programme and achievement of concrete and sustained results at the sub-national level directly impacting on the establishment of a healthy and protective environment for the most marginalized and vulnerable women and children in the AoR, and this in turn contributes to maintaining/enhancing the credibility and ability of UNICEF to continue to provide programme services to protect the rights of children, promote greater social equality to enable children to survive, develop and reach their full potential in society.

JOB GRADE FACTORS  

NO2 Grade      

•       The impact of the actions affects the quality of services, efficiency of processing and delivery, performance of systems and teamwork in support of the country programme. Supervise the work of junior staff.

•       Regularly makes recommendations on project implementation, alternative approaches, and optimal utilization of UNICEF resources. 

•       Work requires understanding of principles and technical knowledge, skills, acquired through formal training at the university level. 

•       Conduct research, data collection & analysis requiring analytical and conceptual thinking at a professional level.

•       The work requires evaluation and analysis of programme implementation, with basic professional technical input into programme design, implementation, evaluation, data analysis and progress reporting.

•       Provide briefings, training, support and/or guidance to programme team and others, requiring communication and presentation skills, human relations skills and teamwork.

•       The decisions and recommendations are primarily based on interpretation of rules, procedures and methods. 

Recruitment Qualifications

1. Education

A university degree in one of the following fields is required: Social Sciences, International Relations, Government, Public Administration, Public Policy, Social Policy, Social Development, Community Development, or another relevant technical field. 

2. Experience

A minimum of two years of relevant professional work experience is required. 

Experience working in a developing country is considered as an asset.

Experience in developing partnerships, networking, strong communication and public speaking

Background/familiarity with emergency is considered as an asset. 

3.   Language Requirements

Fluency in English and Portuguese is required. Knowledge of a local language is an asset.

4.   UNICEF values and competency Required (based on the updated Framework)

i) Core Values  • Care 

•     Respect

•     Integrity

•     Trust

•     Accountability

•     Sustainability

ii) Core Competencies 

▪ Demonstrates Self Awareness and Ethical Awareness (1)

▪ Works Collaboratively with others (1)

▪ Builds and Maintains Partnerships (1)

▪ Innovates and Embraces Change (1)

▪ Thinks and Acts Strategically (1)

▪ Drive to achieve impactful results (1)

▪ Manages ambiguity and complexity (1)

5.   Technical Knowledge   

a)  Specific Technical Knowledge Required (for the Job)

• Rights-based and Results-based approach and programming in UNICEF.

• Multi sectoral understanding and coordination experience 

• UNICEF programme policy, procedures and guidelines in the Manual including Risk Informed Proagmming, Nexus Approaches and CCCs.

                  b) Common Technical Knowledge Required (for the job group) 

•     Methodology of programme/project management

•     UNICEF programmatic goals, visions, positions, policies and strategies.

•     Knowledge of global human rights issues, specifically relating to children and women, and the current UNCEF position and approaches.

•     UNICEF policies and strategy to address national and international issues, particularly relating to conflicts, natural disasters, and recovery. 

•     UNICEF emergency programme policies, goals, strategies and approaches.

•     Gender equality and diversity awareness

c) Technical Knowledge to be Acquired/Enhanced (for the Job)  

•     UN policies and strategy to address international humanitarian issues and the responses.

•     UN common approaches to programmatic issues and UNICEF positions • UN security operations and guidelines.