Provincial Grants & Finance Manager

World Vision Nampula (Cidade)

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Data de Expiração: 02/09/2025

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Employee Contract Type:

Local – Fixed Term Employee (Fixed Term)

Job Description:

TEAM LEADERSHIP

Develop a highly performing finance team that is able to deliver on the requirements of the projects:

Facilitate a working environment of mutual trust, respect, and care among all staff. Encourage effective teamwork, with staff members supporting each other.
Ensure finance and administration staff have clear Job Descriptions, Annual Performance Agreements, and that performance evaluations are conducted every 6 months.
Ensure P+C documentation is completed to a high standard including PRFs, PAFs, Annual Performance Plans, Mid-Year Performance Reviews, Annual Performance Reviews, and Learning and Development plans.
Take responsibility for building the capacity of finance staff, enhancing their commitment, character, competence, and critical thinking; work with direct reports to develop and implement personal capacity building plans, identifying specific capacity gaps and appropriate development opportunities; provide coaching to direct reports to enhance their capacity.

STRATEGIC FINANCIAL PLANNING AND TREASURY MANAGEMENT

Provide overall direction to financial management, ensuring donor and WV requirements are met:

Prepare annual operating budget for PARES Grant with Chief of Party and other Grant Managers to assist with grant cash flow preparation and follow up on a monthly basis.
Supervise timely and accurate disbursement of payments to all suppliers and staff in accordance with approved financial procedures and timelines.
Oversee daily maintenance and reconciliation of the cashbook, ensuring all transactions are recorded promptly, accurately, and supported by appropriate documentation.
Ensure regular review and verification of cash balances, identifying and resolving discrepancies in coordination with the finance team.
With close collaboration with the Finance & Support Services Director manage MyPBAS requests, adjustments and reconciliations on annual basis and advise the Leadership of any changes.
Prepare quarterly Cash Flow Analysis and submit to the Support Office for approval and subsequent funding through modifications.
Prepare and submit high quality financial reports to the Finance Director before submission to WVUS for approval and submission to USDA and other donors; such reports include but are not limited to Quarterly Financial Report, Quarterly Pipeline Analysis and Annual Expenditure Analysis.
With close collaboration with National Office Finance Manager, monitor and ensure achievement of monthly cash targets, providing strategic guidance to improve liquidity and financial sustainability. Manage cash-flows, forecasting and funding processes for the Nampula Province.
Participate in annual review and planning, working with finance group on key strategic issues of the grant such as annual budgeting, burn rates and other detailed financial analysis.
Participate in grant senior management meetings and specific strategic meetings held with donor review teams, WVUS core team and any other meetings

FINANCIAL ACCOUNTABILITY AND REPORTING

Provide leadership in accountability and reporting, ensuring that accounting is performed to a high standard, and quality reports are developed in a timely manner:

Review and approve all grant journal entries to correct errors in grant finance report.
Oversee the timely, accurate, and complete posting of all provincial financial data into Sun Systems, ensuring data integrity and system efficiency.
Classify the budget with WV Analysis codes and post it in Sun System 6 database on annual basis; make adjustments when necessary.
Review and update grant coding in Sun System and vouchers to ensure compliance with FFM and donor requirement.
Review and approve financial transactions to ensure compliance with internal controls, donor regulations, and accounting standards, while mentoring staff on proper financial practices.
Review all project interface/ Cash disbursement Voucher (CDV) against coding before posting in Sun 6 on a weekly basis.
Manage and review balance sheet reconciliations for all relevant provincial accounts, providing strategic oversight and resolving discrepancies in collaboration with district finance teams.
Supervise the generation and dissemination of all required financial reports (Sponsorship) across provincial and district offices, ensuring timely delivery to key stakeholders and decision-makers.
Prepare and submit high quality financial reports for the donor, such as but not limited to Quarterly Financial Report, Quarterly Pipeline Analysis and Annual Expenditure Analysis.
Monitor and review actual expenditures (within the Provincial Office) against approved donor line items on a monthly basis; alert management to any irregularities and make recommendations concerning the re-negotiation of approved grant line items with the donor government where appropriate.
Ensure that all Grant expenditures are in compliance with the donor regulations such as source, origin and cost principles.
Lead the review of financial reports with project management on monthly basis and submit the FFR review minutes on database.
Post all financial reports including core reports with variance analysis on the FFR database.

RISK MANAGEMENT AND CONTROL

Ensure that financial controls are effectively implemented and that risk mitigation approaches are in place:

Ensure compliance with internal controls and audit requirements, including proper filing and safeguarding of payment records.
Ensure continuous improvement of payment processes, identifying bottlenecks and proposing solutions to enhance efficiency and transparency
Provide leadership and guidance during external independent audits and internal audits on yearly basis and on responses to findings; ensure implementation of all audit recommendations.
Ensure the implementation and continuous improvement of internal control systems across the province, minimizing audit risks and enhancing operational efficiency.
Oversee the implementation of finance-related audit recommendations, ensuring timely compliance at provincial, district, and project levels in accordance with NO/GC/Regional timelines.
Ensure screening of vendors and batch processing is completed before contracting vendors to provide service to the grant.
Prepare and send on quarterly basis Batch Screening Financial Reports to Global Grants Compliance Unit (GGCU).
Provide oversight for sub-grantee financial operations, including assessment of financial and accounting capacity, as well as mentoring and capacity building of sub-grantee finance staff.
Review sub-grantee financial reports and provide support as needed.
Ensure that signed sub-grant agreements are understood and adhered to by sub-grantee finance staff and that sub-grantee expenditures are in accordance with the approved budget and in compliance with donor regulations.
Establish and coordinate a Finance working group with the sub-grantee and ensure that this group meets quarterly to go through financial expenditure analysis.
Inform leadership on monthly Labour Distribution Report reconciliations and approve corrective adjustments on payroll journals on monthly basis. Approve the Inherent Religious Activities (IRA) costs journals.
Implement and manage the grant tracking/monitoring system, ensuring all relevant grant information is accessible on a timely basis and properly summarized for rapid managerial decision-making.

CAPACITY BUILDING

Develop and implement approaches to build the capacity of both finance and non finance staff in areas relating to finance:

In consultation with the Finance Director, lead capacity assessments and training needs analysis for finance staff at all levels, collaborating with P&C to design and implement targeted development plans.
Design and deliver financial training programs for both finance and non-finance staff, ensuring improved financial literacy and compliance across the province.
In consultation with the Finance Director, build and maintain strategic relationships with key stakeholders, including banks, local government, and internal partners, to support effective financial operations and advocacy.
Provide technical leadership and mentorship to district finance teams, ensuring consistent application of financial policies and adherence to partnership standards.
Conduct performance evaluations and develop professional growth plans for direct reports, fostering a culture of accountability, learning, and continuous improvement.
Interpret the Grant Financial Reports to non-finance grant staff so that they understand the impact on project implementation.

ASSETS MANAGEMENT

With close oversight of PARES Chief of Party ensure the effective management, monitoring, and tracking of PARES Project properties.

With consultation with the PARES Chief of Party ensure all PARES Project properties are tracked and safeguarded against all possible Risks
In cooperation with the Administration team, strengthen the inventory control management systems for PARES in WV Mozambique, as appropriate

PROCUREMENT

In collaboration with Supply Chain Manager, ensure that all procurement activities are carried out according to donor and World Vision policies and regulations
Review current policies and procedures related to logistics, procurement, vehicle repairs/maintenance and asset management to ensure compliance with donor and corporate requirements and to identify opportunities for improvement, reinforcing appropriate controls, streamlining process, clarifying accountability, making efficient use of resources.

GENERAL

Communicate World Vision’s Christian ethos and demonstrate a quality of spiritual life that is an example to others.
While this job description is intended to be an accurate reflection of the duties involved in this position, World Vision reserves the right to add, remove or alter duties when necessary
Attend and lead weekly devotions

Required Professional Experience

Minimum of 10 Years appropriate experience. These include work in Finance, Accounting, Auditing and Business or related field.
Solid knowledge of accounting principles, financial systems, budget/cash-flow monitoring and internal accounting controls.
Experience and proficiency on financial software/computerized accounting and reporting systems. Hands on experience with computerized systems should be for a minimum of 5 years, with preference for Sun Systems
Work experience from books of first entry, through trial balance and onto preparing Experience of log frame and partner collaboration preferred.

Required Education, training, license, registration, and certification

Master´s Degree in Education, or a related discipline, or its equivalent in experience and/or degree in the international development or related field.
University Degree in Finance, Accountancy or Business.
A master’s degree and a certification as a public accountant is preferred.

Preferred Knowledge and Qualifications