Job Description

Introduction

Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental, and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants. 

IOM is committed to fostering a respectful, inclusive, and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.

IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM’s workplace culture at IOM workplace culture | International Organization for Migration.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates, as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. 

For the purpose of this vacancy, the following are considered first-tier candidates:

  1. Internal candidates
  2. Candidates from the following IOM Member States that are not represented among staff members in the Professional and higher categories: 

Bahamas, Barbados, Comoros, Congo (the), Cook Islands, Dominica, Federated States of Micronesia, Grenada, Guinea-Bissau, Holy See, Iceland, Israel, Kiribati, Marshall Islands, Namibia, Nauru, Palau, Saint Kitts and Nevis, Saint Lucia, Samoa, Sao Tome and Principe, Seychelles, Solomon Islands, Suriname, Timor-Leste, Tonga, Trinidad and Tobago, Tuvalu, Vanuatu 
 

Second-tier candidates include:
All external candidates, except candidates from non-represented member states of IOM.

Context

Under the overall supervision of the Chief of Mission (CoM) in IOM Mozambique and direct supervision of the Head of Emergency Response and Recovery Unit, and in close coordination with the other Heads of Units and Head of Sub-Offices, the Programme Coordinator (Grant Managment) will be responsible for managing the Grant Management team which oversees and coordinates Implementing Partner (IP) and Grant Management (GM) for the IOM Mozambique mission. The Programme Coordinator (Grant Management) will be responsible for ensuring the effective and coordinated day-to-day implementation of specific grants and implementing partner projects, under all sectors of work in which the IOM Mozambique mission engages, with a primary focus on managing the Rapid Response and Localization Fund (RRF) programme. The incumbent will also be responsible for overseeing and ensuring the smooth management of grant awards and capacity building of partners throughout the project or award lifecycle.  The role is to be based in Pemba but roving across the country as needed.

 

Responsibilities

Responsibilities and Accountabilities

  1. Manage the staff and work of the Grants Management team by ensuring training of staff on all related aspects of the grants process and database, and ensure the overall integrity and appropriate function of all activities of the unit.

  2. Coordinate the development and implementation of the grants cycle, from identification of opportunities to selection, award, reporting, and project closure, ensuring smooth processing and compliance with donor requirements, IOM regulations, and standards, with a primary focus on managing the Rapid Response and Localization Funds (RRF) Programme.

  3. Liaise with the Resource Management Office, Programme Support, and other relevant units and teams for implementation progress. Ensure that grants and implementing partner activities are implemented on time, within scope, budget, and at high technical standards. Take remedial action for issues or delays to ensure prompt resolution.

  4. Oversee and ensure robust monitoring of grant activities, both for internal grants and sub-grantees. Regularly assess progress to ensure adherence to the terms of the award, IOM procedures, and donor requirements, swiftly addressing deviations based on monitoring data.

  5. Ensure that the Grants Management team maintains an updated information management system, with all relevant documents, including proposals, agreements, budgets, and reports, stored in an organized manner. Provide oversight for the timely submission of quality reports, both financial and narrative, to donors and other stakeholders.

  6. Coordinate the design and implementation of capacity-strengthening initiatives for local implementing partners. Advise and guide internal and external technical experts for the identification of gaps and the delivery of relevant training programmes to enhance and improve partners’ capacity in project management and reporting.

  7. Establish, strengthen, and maintain effective working relationships with governmental bodies, donors, UN agencies, Non-Governmental Organizations (NGOs), and other stakeholders to ensure alignment of grant activities with broader humanitarian, recovery, and development objectives. Participate in relevant fora such as the Localization Task Force of the Humanitarian Country Team and substantively contribute to joint initiatives and partnerships.

  8. Contribute to strategies to enhance grant management processes, including localization efforts, in coordination with relevant units. Provide technical, operational, and administrative advice for the development of internal systems, tools, and guidance to ensure professional and principled grant delivery.

  9. Ensure appropriate levels of risk management are incorporated in grants processes, conducting due diligence on partners, and monitoring activities to mitigate risks. Ensure that grants meet IOM’s high standards of accountability and transparency throughout the project lifecycle.

  10. Coordinate and ensure timely submission of all internal and external reporting related to grants. Establish and maintain active communication channels with implementing partners, donors, and internal units to ensure smooth programme implementation and resolve any issues that arise during the grant cycle.

  11. Liaise with legal and procurement units to ensure that all grants and contracts comply with legal requirements. Support the drafting and signing of legal agreements, memoranda of understanding, and other relevant documents with implementing partners.

  12. Ensure the integration of cross-cutting themes such as gender, Protection from Sexual Exploitation and Abuse (PSEA), Accountability to Affected Populations (AAP), and environmental considerations into all grant activities.

  13. Conduct field visits as necessary to monitor and evaluate funded activities, ensuring compliance with project objectives, and providing direct support and advice to partners to troubleshoot and improve project outcomes.

  14. Undertake travel duties, as necessary.

  15. Perform such other duties as may be assigned.

Qualifications

Required Qualifications and Experience

Education

  • Master’s degree in Political or Social Sciences, Business Administration, International Relations, Law, or a related field from an accredited academic institution with five years of relevant professional experience; or,

  • Bachelor’s degree in the above fields with seven years of relevant professional experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

  • Demonstrated experience working with implementing partners, grantees, or third-party organizations to implement activities;

  • Demonstrated experience in grants programming and civil society strengthening;

  • Experience developing, managing, and delivering capacity building activities;

  • Experience building partnerships and coordinating with donor officials, cluster and sectoral leads;

  • Experience in managing staff, preferably in a complex crisis setting; and,

  • Experience working within the broader humanitarian ecosystem and coordination related emergency response activities.

Skills

  • In-depth knowledge of IP/grant award cycle and IOM internal procedures and controls for implementing partners;

  • Ability to establish and maintain effective relationships with implementing partners and stakeholders;

  • Familiarity with major crisis response sectors (Camp Coordination and Camp Management (CCCM), Shelter/Non-Food Items (NFI), Water, Sanitation and Hygiene (WASH), Health, Disaster Risk Reduction (DRR), etc.) and their core activities;

  • Familiarity with Information Management or Grant Management Systems; and,

  • Strong drafting, coordination, and reporting skills.

Languages

All IOM staff members in all categories are required to be fluent in one of the IOM’s official languages (English, French, Spanish).

For this position, fluency in English is required (oral and written).

Working knowledge of Portuguese is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values – all IOM staff members must abide by and demonstrate these five values:

  • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
  • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: Demonstrates ability to work in a composed, competent, and committed manner and exercises careful judgment in meeting day-to-day challenges.
  • Courage: Demonstrates willingness to take a stand on issues of importance.
  • Empathy: Shows compassion for others, makes people feel safe, respected, and fairly treated.

Core Competencies – behavioural indicators Level 2

  • Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
  • Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action-oriented and committed to achieving agreed outcomes.
  • Managing and sharing knowledge: Continuously seeks to learn, share knowledge, and innovate.
  • Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
  • Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring, and motivational way.

Managerial Competencies – behavioural indicators Level 2, if with direct reports

  • Leadership: Provides a clear sense of direction, leads by example, and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
  • Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
  • Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
  • Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
  • Humility: Leads with humility and shows openness to acknowledging own shortcomings. 

 

Notes

  • Internationally recruited professional staff are required to be mobile. Please refer to this link for guidance on the IOM Job Category.
  • Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
  • This selection process may be used to staff similar positions in various duty stations.  Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.
  • Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
  • Vacancies close at 23:59 local time in Geneva, Switzerland, on the respective closing date. No late applications will be accepted.
  • IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background, or disabilities.
  • IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training, or other fee). IOM does not request any information related to bank accounts.
  • IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates, link here). The online tool also allows candidates to track the status of their application.
  • Only shortlisted candidates will be contacted.
  • For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies.

HOW TO APPLY?

To apply, access the following link:

Programme Coordinator (Grant Management ) (P) – IOM Careers