Job Title
Accounts Receivables Accountant
Reports to
Senior Financial Accountant
Division & Department
Finance
Location
Maputo
MAIN PURPOSE OF THE JOB
Scope: Mozambique
Responsible for:
- Timely following up outstanding client invoices for client settlement;
- Timely processing client receipts in JDE Flex;
- Regularly and timely sending client statements to the client with reminders for payment;
- Timely escalate overdue invoices and client complaints to respective Operations Managers and Business Development team;
- Arrange and coordinate regular (monthly) meetings with Operations team to discuss overdue clients.
RESPONSIBILITIES
ACCOUNTABILITIES
PERFORMANCE MEASURES (KPI’S)
COLLECTIONS
- Perform timely follow up of client balances to on-time ensure collection;
- Recording collections/receipts in JDE Flex on time to ensure the client accounts is updated with receipts received;
- Maintain an up to date and accurate status of all overdue accounts and the invoice (including comments on who, when, amount and reasons for late collections);
- Timely escalate overdue invoices and client complaints to respective Operations Managers and Business Development team;
- Understanding the client payment process and sharing the information with Operations Managers, Business Development and Invoicing personnel.
CLIENT STATEMENTS
- Send out regular updated client statements (at least twice a month) to clients communicating outstanding invoices;
- Maintain and update the client contacts database;
- Respond to or escalate all client complaints and delays in payment;
- Follow up with Invoicing personnel to ensure invoices are submitted to appropriate client contacts.
CLIENTS AGE ANALYSIS
- Perform a monthly reconciliation of the clients age analysis to ensure that all payments are accounted for and properly posted;
- Monitor the client age analysis and ensure that there are no long outstanding items;
- Monthly analysis of all invoices older than 90 days;
- Ensure that overdue client accounts are recommended for credit suspension where appropriate.
REGULAR FOLLOW-UPS
- Arrange and coordinate regular (monthly) meetings with Operations team to discuss overdue clients;
- Timely follow up on client promises to pay and escalating unresponsive and non-paying clients;
- Regular follow up of local business news to identify struggling clients and sharing any adverse conditions with Operations Managers;
- Recommending long outstanding overdue accounts for Legal collections and possible write offs.
GENERAL
- Filing and archiving must be done monthly and must be done accurately and neatly;
- Maintain an efficient and effective filing system;
- Address ad-hoc queries accurately and timeously;
- Clean desk environment must be maintained at all times;
- Run integrity reports and ensure that all transactions are posted timeously;
- Provide documentation as and when required for audits;
- Assist in streamlining the accounts payable process;
- Perform all other tasks assigned by the head of the department or manager;
- Ensure that all monthly deadlines are adhered to.
PERFORMANCE MEASURES (KPI’S)
- Ontime sending of client statements via email or other means;
- Regular meetings with stakeholders to update on collection status;
- Meeting monthly collection target communicated by Africa Management;
- Timely escalating overdue accounts to Operations managers.
KNOWLEDGE, KEY SKILLS & EXPERIENCE
KEY BEHAVIOURS/COMPETENCIES
- Degree/diploma in finance, accounting or any other related field;
- Affinity for numbers;
- Good analytical and problem-solving skills;
- Ability to effectively communicate in a written and oral way;
- Strong communication and interpersonal skills;
- Time management – able to work under pressure and respect deadlines;
- Decision making and problem solving skills.
- Ability to set priorities and exercise independent judgment;
- Ability to work well under the pressure of deadlines;
- Ability to organise high volumes of detail;
- Planning/Organization/Follow Through;
- Accurate working-method as well as the ability to meet deadlines;
- A team player and cooperative;
- High quality of work;
- Accountability;
- Commitment.
HOW TO APPLY?
To apply, access the following link:
