SA IPEM – CONTRACT ADMINISTRATION COORDINATOR

Project: Mozambique LNG
Employer: Global Projects Services AG / Saipem
Industry: Energy / Energy Carriers
Location: Italy / Mozambique
Position: Contract Administration Coordinator

About Saipem

Join Saipem and engineer a sustainable future.

Saipem is a global leader in engineering and construction for the energy and infrastructure sectors, delivering complex onshore and offshore projects worldwide.

Driven by technological innovation under the concept of “One Company”, its 30,000 employees from over 130 nationalities, operating in more than 50 countries, work every day to support the energy transition towards Net Zero.

At Saipem, your expertise helps shape the future through environmental sustainability.

Job Description

As a Contract Administration Coordinator, you will support the effective administration of subcontracts throughout the project lifecycle, ensuring that contractual activities are performed efficiently and in accordance with corporate policies, procedures, project requirements, and approved budgets.

Key Responsibilities

• Develop, maintain, and update subcontract registers to monitor contractual obligations, deliverables, correspondence, and performance.

• Coordinate subcontract administration activities and ensure subcontractors follow the required contractual and administrative procedures.

• Review and validate progress payment documentation submitted by subcontractors, coordinating with relevant project functions as required.

• Support the administration of extra works, variations, new unit prices, claims, back charges, liquidated damages, and subcontract close-out in accordance with applicable procedures.

• Prepare, coordinate, and track contractual correspondence, instructions, and notices, ensuring that required actions and responses are followed up in a timely manner.

• Review Site Technical Queries, Site Instructions, and Deviation Requests to identify potential contractual and cost impacts on subcontracts.

• Maintain accurate and complete contractual records and supporting documentation.

• Coordinate with project, procurement, commercial, engineering, and site teams on subcontract administration matters.

Requirements

Education:

• Degree in Engineering or a related discipline.

Professional Experience:

• Previous experience in contract or subcontract administration, preferably within an EPC, engineering, construction, energy, or similar project-based environment.

• Experience in a Contract Administrator, Subcontract Administrator, Contract Coordinator, or similar role is an advantage.

Languages:

• English language skills required.

Technical Skills and Competencies

• Contract and subcontract administration.

• Contractual documentation and correspondence.

• Progress payment and commercial documentation review.

• Change, variation, and claims administration.

• Contractual and commercial record keeping.

• Change and risk management.

• Subcontract close-out.

• Strong coordination and stakeholder management skills.

Corporate Benefits

Saipem offers a comprehensive benefits package, including health insurance.

Its One Saipem Way soft skills model supports skills development, career growth, and opportunities to innovate through complex challenges, while promoting communication and collaboration to achieve common goals.

Additional Information

Diversity and Inclusion

Saipem believes that innovation thrives through diversity. Its culture is built on mutual respect, collaboration, inclusion, and the belief that differences drive progress.

Safety and Sustainability

Operating in difficult and sometimes extreme situations, Saipem maintains a strong focus on people’s health and safety and the preservation of the natural ecosystem.

One vision, many paths, limitless possibilities.