Heading is looking for his client in oil and gas industry, a Admin Assistant and Logistics Coordinator (M/F) for Cabo Delgado

Key Responsibilities:

1. Logistics Coordination:

  • Organize and manage logistics (land, air and sea) for site teams, partners, and visitors, including transport, accommodation, and site access.
  • Plan and coordinate travel arrangements for teams and international visitors, ensuring timely and cost-effective solutions.
  • Liaise daily with security to implement the Journey Management Plan and ensure safe site operations.
  • Oversee rotation schedules and assist with logistics planning for staff rotations.

    2. Administrative Support:

  •  Maintain and update personnel onboard (POB) spreadsheets, bedding plans, and office layouts to ensure accurate workforce tracking.
  • Collect signatures for timesheets and expense claims, and manage document flow (entry, exit, forwarding, filing).
  • Provide administrative support by scheduling meetings, drafting agendas, and recording minutes.

    3. Stakeholder Engagement:

  • Liaise with Social Performance, Local Content, Mozambique LNG Foundation, and Biofuel teams to support their operational needs.
  • Organize and support community meetings and events, including arranging transportation for participants.
  • Maintain a database of Palma district statistics and key stakeholder contacts.

    4. Financial and Procurement Coordination:

  • Oversee petty cash and ensure timely payments for goods and services.
  • Coordinate with Procurement to achieve local content objectives and with Finance to track invoice status.

    5. Compliance and HSE:

  • Champion HSE compliance by supporting SED teams in implementing health, safety, and environmental policies.
  • Ensure all logistics and administrative activities adhere to internal policies, legislative, and international requirements.

    6. Other Duties:

  • Support e-register summaries and EIPO activities.
  • Organize and deliver field team takeaways as required.

Qualifications/Experience required:

  •  Grade 12 required; university degree preferred.
  • Minimum two years’ experience in administrative support, ideally within the extractive industry.
  • Strong negotiation and conflict management skills.
  •  Excellent communication and stakeholder relationship skills.
  • Proficiency in report writing in English and Portuguese.

HOW TO APPLY

To apply, access the following link:

5762 – Admin Assistant and Logistics Coordinator – Cabo Delgado (M/F)