Finance Assistant

Overall Job Purpose

To manage and record the Transactions into the SUN field upload template and ensure payments to all suppliers based on the invoices generated from Logistics, Program, and Administrative Offices; process all the Payment Vouchers, ensuring all necessary supporting documents are available, appropriately signed by various authorities, and scanned and arranged properly to be uploaded to 4JUH / Share points.

What you will do:

Strategy and Vision

• Actively supports the values of Johanniter and shapes programme work according to these values.
• Together with the Head of Mission and Finance Coordinator, ensures the development and implementation of the Johanniter International Assistance strategy in her/his area of responsibility.
• Contributes to the development and implementation of the global strategy of Johanniter International Assistance.

Leadership

• Actively lives the Johanniter’s leadership principles by fostering trust, embracing diversity, communicating openly, supporting wellbeing, and taking responsibility to contribute to a positive, inclusive, and adaptable work environment. This is reflected in the day-to-day activities in line with the Code of Conduct and related policies to achieve our goals.
• Provides leadership and guidance to Finance Interns according to JIA leadership principles, staff policies, and JIA strategy.

Representation, liaison and coordination

• Maintains strong stakeholder relations with partners, government teams, Tax agencies, current and potential donors, with integrity and in accordance with Johanniter policies and guidelines.
• Maintains good relationships and communication with all departments within Johanniter, with relevant government departments, Auditors, vendors, with NNGOs, INGOs and UN agencies to ensure integrated program implementation in accordance with guidelines.

Human Resource Management and Capacity Strengthening

• Ensures compliance with JIA’s code of conduct, leadership policies and organisational policies.
• Implements HR policies and procedures in collaboration with the HR department.
• Participate in staff orientation and induction processes.
• Prevents and proactively fights against breaches of the Johanniter Code of Conduct, incl. corruption, fraud, SEAH.
• Carry out our performance evaluation (once a year) for all interns objectively and transparently, and support the subordinates through coaching and training as necessary.

Cashbook Management – Recording Transactions into SUN field upload template

• Assist the Finance Officer in maintaining the Cashbook in the specified SUN upload template, ensuring that all transactions are properly recorded.
• Assist the Finance Officer in ensuring booking text descriptions, L-codes (project code L1, JUH budget lines L2, donor budget lines L3, source of funds L4, Country L5, partner L6, person L7, and Fibu code) are rightly allocated.

Support to ensure accountancy in terms of quality, reliability, and transparency

• Follow up on staff advances and maintain the advances register, expenditure reconciliations, etc.
• Checking purchasing procedures are followed (RFPs, PA, and Payment Vouchers are systematically signed by
  authorized persons when necessary).
• Check that expenditures are validated by the management, taking into consideration all the Validation Thresholds of Johanniter for coordinators, Senior Program managers, Head of Mission and the HQ, e.t.c.
• Check the justification documents and their conformity (requisition forms, quote analyses, invoices, inventories, etc.) for all the transactions done before payments are made.
• Properly file all invoices and other financial documents, ensuring the filing system is updated, complete, and accurate.
• Ensure adherence to company policies and financial regulations.
• Report any suspicious activities or discrepancies to management.

Administrative Duties

• Responsible for the management of cash & bank books.
• On a daily basis, record all the transactions into the Cash and Bank Book and ensure that the booking texts conforms to the organizational financial guidelines, L codes are completed.
• Ensure the safety of the safe and perform Cash Counts every Friday (in presence of Senior Finance Officer and Finance Officer) and file cash counts in file.
• Ensure accuracy and completeness of the cash/bank books and ensure proper filling of all financial documents.

Processing and payment to suppliers/vendors

• Receive payment requests from the Logistics, Administration, and Programs departments, prepare the payment voucher, and submit it to the Finance Officer for review and approval from authorized signatories, ensuring that all documentation is properly signed and dated.
• After approval, release payment and record it in Bank or cash book.
• Ensure that all receipts and their supporting documents are stamped using the Johanniter Approval/ Paid stamp and Donor stamp, and that the suppliers sign all invoices and or receipts.
• Ensure the invoices are arranged in chronological order and file them accordingly in the various files for each cashbook.
• Ensure that all supplier checks and bank transfers are made when necessary and Assist the Finance Officer with banking related issues.

Partner Support and Reporting

• Participate in project opening, project review and closing meetings to orient on financial matters.
• Participate in monthly review of partner financial reports and support documents, sharing feedback promptly.
• Maintain complete and organised partnership finance files for each partner.

Administrative Procedures

• Maintain all finance files up to date.
• Receive, distribute, circulate, and file all documents that come into the Finance office.
• Distribute Finance documents to other agencies.

Safeguarding

• Contributes actively to the implementation of the JIA Code of Conduct and all safeguarding policies.
• Maintain high level of confidentiality at all times if you come aware of any safeguarding issue.
• Does not take any step to investigate any known safeguarding incident or rumour.
• Report any safeguarding rumour and incident.
• Disseminate Johanniter’s position of zero tolerance as well as policies to all stakeholders (People we work with) at all levels.

What you bring

• Diploma in Business Administration, Accounting, or Management.
• Minimum of two (2) years of solid experience in financial management, and administration in an NGO/ INGO setting. Or at least six (6) months of internship experience with an International Organization.
• Professional in Excel, Words and computerised accounting. Knowledge of the SUN System or any accounting software is preferred.

What we offer

• Remuneration: Competitive, attractive remuneration, in line with internal tariff and relevant previous experience.
• Benefits: e.g. 13th month salary; insurance package; friendly and appreciative working atmosphere.

HOW TO APPLY:

If this is what you are looking for, please submit your application via – recruitment.moz@thejohanniter.org
(cover letter, CV, reference contacts of 3 former supervisors, Job certificates, stating your earliest start date. Please indicate “JUH-MOZ-Finance Assistant 04/2026” in the subject line of your e-mail.

Only short-listed candidates will be notified. We may start shortlisting before the closing date.

Johanniter is an equal opportunity employer that values diversity irrespective of cultural, religious, social background, gender, age, disability or sexual orientation. We encourage applications from women and people with disabilities.

Johanniter employees are expected to act according to our Code of Conduct as well as our Leadership Principles.

Please note Johanniter requires background checks (incl. criminal record and reference checks) to protect the vulnerable and prevent abuse.

Information regarding the privacy policy for applications can be found here.