1. Purpose of the Role

  • To administer the finances, resale and stock of the site thereby ensuring compliance with Company procedures, cost control and profit maximisation.

2. Key Responsibilities
2.1. General Administration

  • Reconcile the sales and complete the daily sales control sheet.
  • Process petty cash and bar sales SAM entries in accordance with Company deadlines and procedures and ensure the system is current and accurate.
  • Confirm and capture:

         − mandays and non-residents statistics
         − non-client statement and total cost to client
         − back charge cost to client
         − resale (total consumption and total income)
         − transport
         − cash purchases
         − staff meals

  • Complete the administrative and accounting returns in respect of functions and submit them to the Finance or Administration Manager, inclusive of:

           − functions analysis sheet with attached invoices
           − cash slips
           − stock sheets
           − stock issue sheets
           − casual wage variations.

  • Perform the daily cash-ups and cash reconciliations.
  • Prepare the stock sheets and participate in the stock take.
  • Update asset and inventory registers for the site ensuring that they are an accurate and up to date record of assets and inventory.
  • Ensure data validation before sending it to the financial controller for processing.
  • Assist with finance controls relating to stock reception when goods are received at site.
  • Maintain a coherent and neat filing system.
  • Ad hoc duties and support to the finance team.

2.2. Client Problem Resolution

  • Provide account information to clients relating to petty cash and bar sales.
  • Process client account queries relating to petty cash and bar sales.
  • Rectify any errors on client accounts relating to petty cash and bar sales.
  • Investigate irregularities or discrepancies on petty cash and bar sales.

2.3. Effective Teamwork and Self-Management

  • Take ownership and accountability for tasks and activities and demonstrate effective self-management in
    terms of planning and prioritising, and self-development
  •  Follow through to ensure that quality and productivity standards of work are consistently and accurately
    maintained.
  • Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide
    appropriate resolution.
  • Manage colleagues’ expectations and communicate appropriately.
  • Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives.

KNOWLEDGE/COMPETENCE
What skills, knowledge, and/or attributes are necessary to perform the role?

1. Knowledge

  • Payment and receipting procedures
  • Accounting principles and practices
  • Basic accounting principles and procedures

2. Skills

  • Verbal and written communication
  • Computer literacy across the Microsoft suite (strong excel is required)
  • Numeracy
  • Interpersonal skills
  • Analytical thinking
  • Administrative and organization skills
  • Ability to learn quickly and expand scope of functions.

3. Attributes

  • Integrity
  • Tolerant of stress and pressure and willing to work long hours when required
  • Attention to detail
  • Deadline driven
  • Able to manage time
  • Able to prioritise

QUALIFICATION AND EXPERIENCE

  • 3 year diploma in accounting/financial management and minimum of 5 year’s experience in a bookkeeping or similar financial position OR at least 7 years experience in a bookkeeping or similar financial administration position

HOW TO APLLY:

Interested candidates should submit a Motivation Letter, updated Curriculum Vitae, and a copy of their academic certificate to the following the below link:

Site Administrator at International Facilities Services